Commercial Real Estate Operations Admin

Job not on LinkedIn

🔥 1 minute ago

🏄 California – Remote

🏄 California – Remote

💵 $7 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

⚙️ Operations

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Maintain RealNex and/or KW Command CRM data, contact tagging, deal stages, follow-ups, activity logs, pipeline reports, list hygiene, segmentation, and data integrity • Conduct commercial property searches using CoStar, Crexi, Moody’s Catylist, Brevitas, Reonomy, and CRMLS • Compile market surveys, lease comps, and sale comps; assist with Broker Opinion of Value preparation • Gather property-level data and due diligence materials to support valuation analysis • Coordinate property marketing campaigns, email blasts, listing syndication, offering memorandums, flyers, presentations, social media content, scheduling, and marketing calendars • Coordinate commercial real estate transactions from listing through closing with escrow, title, lenders, attorneys, and other third parties • Track contingencies and critical dates; ensure documents are complete, compliant, organized, and delivered on time • Maintain digital transaction files and organize Google Drive systems, naming conventions, and SOPs • Manage calendars, meetings, agendas, and follow-ups • Coordinate vendors and support internal systems including Slack, Notion or Asana, LastPass, NordVPN, and RealVNC • Monitor recurring operational processes and proactively resolve issues before they affect timelines • Serve as the operational backbone for a commercial broker, protecting production time and enabling focus on revenue-generating activities

🎯 Requirements

• 3+ years of administrative/operations experience with proven commercial real estate experience • Proficiency with CoStar and Crexi plus at least two of Moody’s Catylist, Brevitas, Reonomy, and CRMLS • Proven CRM management experience in RealNex and/or KW Command, including pipeline reporting • End-to-end commercial real estate transaction coordination experience involving escrow, title, lenders, and attorneys • Exceptional written English • Strong attention to detail and ability to manage multiple active projects independently • Proficiency or working knowledge of Canva, Gamma, Google Workspace, Slack, Notion or Asana, email marketing platforms, AI workflow tools, LastPass, NordVPN, and RealVNC • Deadline management, SOP creation and maintenance, digital file organization, vendor coordination, data accuracy, BOV support, comps, and market surveys • Computer with at least 8GB RAM and Intel i5/AMD Ryzen 5 processor or higher • Internet speed of at least 40MBPS • Headset with extended noise-canceling microphone and webcam • Backup computer and internet connection • Quiet, dedicated workspace at home • Reliable internet connection • Availability for 40 hours per week, Monday–Friday, 9:00 am–5:00 pm Pacific Time • Must provide own computer with Intel Core i5 or similar or higher

🏖️ Benefits

• No benefits package included • Remote work • Flexible home-based work setup