Proposal Coordinator

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Meteor Education

WebsiteLinkedInAll Job Openings

51 - 200 employees

📚 Education

🤝 B2B

🏢 Enterprise

Education • B2B • Enterprise

Meteor Education is dedicated to transforming educational experiences by designing, planning, and optimizing innovative learning environments for schools across the United States. With over 30 years of experience, Meteor Education partners with thousands of schools annually to create flexible and collaborative learning spaces tailored to district needs and instructional goals. They offer a full-service approach, from project management to educator support, ensuring that modern learning environments are adaptable and future-proof. Meteor Education emphasizes the importance of social classroom designs and quality school furniture and provides extensive support to educators to maximize the benefits of these enriched environments.

📋 Description

• Review bid solicitations and RFPs and analyze requirements to create compliance matrices. • Coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties. • Prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc. • When necessary, package bids and mail to arrive prior to due date. • Maintain department content resources including our SharePoint content repository. • Maintain our contracts calendar & database to ensure timely contract renewals. • Execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.

🎯 Requirements

• College degree or its equivalent required • 1-2 years of experience managing the bid process, including the full lifecycle from sourcing/bid decision to submission • Ability to work independently, manage multiple priorities, handle regular interruptions • Strong ability to prioritize and manage workflow to complete objectives in a timely manner • Ability to communicate effectively with internal team members, outside team members, suppliers, and customers • Excellent attention to detail • Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat • Experience in education bids and/or bids for physical products • Experience in project management tools such as Jira, Monday, Asana, ClickUp or similar • Experience in Salesforce • Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, ARIBA, etc.

🏖️ Benefits

• Medical insurance through Meritain/Aetna — choice of HDHP/HSA or PPO plan • Dental and Vision insurance through Guardian — 2 plan options • Low or no-cost telemedicine and mental health visits through Teladoc • Free benefits navigation and concierge service through TouchCare • Free joint & muscle care program through Hinge Health • Health Savings Account (HSA) through Fidelity with generous employer contribution ($750 individual / $1,500 family) • Flexible Spending Account (FSA) and Dependent Care FSA through WEX • 401(k) through Fidelity — pre-tax and Roth options available after 1 month of service • Employer match up to 5% of earnings (after 1 year of service) • Free retirement planning consultation through Prime Capital Financial • Short Term Disability (MetLife) — employer paid • Basic Life & AD&D insurance (MetLife) — employer paid • Voluntary options: Long-Term Disability, additional Life, Accident, Critical Illness & Hospital Plans • Up to 3 weeks PTO for new employees, accrued per pay period • 9 company-paid holidays • Volunteer Time Off — serve your community on company time • Parental Leave: up to 8 weeks for child bonding • Primary Caregiver Leave: up to 40 hours for ill or aging parents