Senior Accounts Payable Specialist

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🏄 California – Remote

🏄 California – Remote

💵 $70k - $83k / year

⏰ Full Time

🟠 Senior

📝 Accounts Payable

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Modern Family Law

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2004

💼 Consulting

🏥 Healthcare

⚖️ Legal

Consulting • Healthcare • Legal

Modern Family Law is a forward-thinking, tech-savvy, and compassionate family law firm that helps individuals and families navigate divorce, custody, support, and related family-law matters. The firm emphasizes cost-effective, technology-driven services (including calculators, a Resource Center, and flexible billing/SimpleStart retainers), operates across multiple U. S. locations, and supports career development through LLP support and a post-bar clerk mentorship program.

📋 Description

• Serve as the primary point of contact for complex accounts payable matters and resolve vendor and internal stakeholder inquiries. • Process vendor invoices, employee reimbursements, and approved payments through Ramp. • Review invoice coding, approvals, credit card transactions, and supporting documentation for accuracy and policy compliance. • Assign client-related costs to the appropriate billing matter in TimeSolv. • Coordinate invoice approvals and payment processing while maintaining vendor relationships. • Maintain vendor master records and tax documentation, including W-9 collection and 1099 support. • Track critical vendors and payment due dates. • Reconcile vendor statements and resolve discrepancies. • Prepare weekly accounts payable aging reports and monitor outstanding liabilities. • Monitor compliance with purchasing policies and internal approval requirements. • Assist with month-end and year-end close, including AP accruals, account reconciliations, and AP-related journal entries. • Prepare financial analyses, operational metrics, and supporting documentation for management and strategic initiatives. • Develop and maintain accounts payable procedures and documentation. • Identify process improvements for AP workflows, internal controls, and automation. • Analyze recurring payment trends and recommend cost savings and process efficiencies. • Participate in department, firm-wide, process improvement, and cross-functional initiatives. • Serve as backup for other finance functions. • Support biweekly payroll processing by reviewing documentation for completeness and accuracy. • Prepare payroll-related reports and reconcile payroll registers to the general ledger. • Partner with HR on new hires, terminations, and payroll changes. • Maintain payroll records and support internal staff with payroll questions. • Maintain strict confidentiality of payroll and employee information.

🎯 Requirements

• 5+ years of progressive accounts payable experience, preferably in a law firm or professional services environment • Knowledge of month-end close procedures and general ledger accounting • Experience supporting payroll processing preferred • Strong analytical and problem-solving skills with excellent attention to detail • Ability to identify process improvements and implement efficient workflows • Advanced Microsoft Excel skills preferred • Sound judgment when handling confidential financial information • Excellent organizational, time management, and interpersonal communication skills • Familiarity with Ramp and legal billing systems such as TimeSolv preferred but not required • CAPP certification preferred • Bachelor's degree in Accounting, Finance, Business, or a related field preferred • Ability to communicate professionally and interact effectively with employees, managers, leadership, attorneys, support staff, and external partners • Ability to work independently while managing multiple priorities and deadlines • Attention to detail, reliability, organization, and follow-through • Flexibility to respond positively to shifting priorities and business needs • Ability to work under pressure and manage competing priorities while maintaining accuracy and professionalism • Ability to work in a primarily computer-based environment with extended sitting, screen time, typing, and standard office equipment • Ability to occasionally lift and move office equipment or materials weighing up to 10 pounds • Ability to work occasional evenings or adjusted hours as needed for onboarding, offboarding, or time-sensitive operational needs

🏖️ Benefits

• Salary range of $70,000-83,000 annually • Health insurance with optional HSA • Short-term disability • Long-term disability • Dental insurance • Vision care • Life insurance • Healthcare Flexible Spending Account • Dependent Care Flexible Spending Account • 401(k) • Vacation • Sick time • Employee assistance program • Voluntary accident insurance • Voluntary life insurance • Voluntary disability insurance • Voluntary long-term care insurance • Voluntary critical illness and cancer insurance • Pet insurance • Commuter and Transit programs may be available in certain markets • Reasonable accommodations for candidates and incumbents who require them