Executive Assistant – Legal Operations Manager

Job not on LinkedIn

🔥 6 minutes ago

🏄 California, New York – Remote

🏄 California – Remote 🗽 New York – Remote

💵 $90k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 0%

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Next Level Strategies

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2003

🤝 B2B

🎯 Recruiter

📋 Compliance

B2B • Recruitment • Compliance

Next Level Strategies is a fractional HR and people-operations firm that provides HR consulting, talent acquisition/recruiting, compliance products, payroll support, employee training and leadership coaching to small and mid-size businesses and nonprofit organizations. They deliver multi-state, multi-language HR support focused on compliance (handbooks, safety programs like IIPP/WVPP/HIPP), onboarding, and proactive HR practices to reduce legal risk, turnover, and operational disruption. Their services are positioned as outsourced, flat-rate HR solutions and ongoing fractional HR partnerships for organizations that need experienced HR expertise without a full-time hire.

📋 Description

• Support the firm's day-to-day administrative and operational functions • Manage and maintain software platforms and technology accounts, including Clio, Westlaw, and other legal technology systems • Administer software accounts, renewals, user access, and vendor coordination • Manage the firm's Registered Agent relationship and maintain related records and documentation • Monitor business insurance policies and ensure required coverage remains current • Track insurance renewal dates and coordinate with insurance providers or brokers • Maintain records related to licenses, registrations, insurance, and other firm requirements • Provide administrative support throughout recruiting, including interview coordination, candidate communication, and hiring activities • Support employee onboarding and offboarding • Assist with day-to-day employee administration and employee-related needs • Support employee turnover by coordinating administrative and operational tasks • Maintain organized employee and operational records • Coordinate with firm leadership on administrative and operational matters • Identify and address operational needs proactively and ensure follow-through • Support the firm and managing partner with other administrative and operational duties

🎯 Requirements

• Prior experience in office management, legal operations, business operations, or a similar administrative role • Strong organizational skills and attention to detail • Ability to manage multiple priorities, deadlines, renewals, and administrative processes • Strong follow-through and ability to work independently • Professional written and verbal communication skills • Ability to handle confidential employee and business information appropriately • Comfortable working across a variety of operational, administrative, and employee-related responsibilities • Proactive approach to identifying and resolving administrative and operational needs • Proficient interpersonal relations and communicative skills • Write routine reports and correspondence • Meet daily, weekly, monthly, quarterly, yearly and other deadlines consistently • Work under pressure with changing, ambiguous priorities • Experience working in a law firm or professional services environment (preferred) • Familiarity with legal technology platforms, particularly Clio and Westlaw (preferred) • Communicate effectively and promptly to clients or employees of the organization • Ability to work overtime occasionally at the last minute

🏖️ Benefits

• Medical • Dental • Vision • 401k • Flex PTO