Executive Assistant

Job not on LinkedIn

🔥 12 hours ago

⛰️ Colorado, Virginia – Remote

⛰️ Colorado – Remote ⚔️ Virginia – Remote

💵 $115k - $130k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Nooks

WebsiteLinkedInAll Job Openings

51 - 200 employees

☁️ SaaS

🤖 Artificial Intelligence

🤝 B2B

💰 $43M Series B - Nooks on 2024-10

SaaS • Artificial Intelligence • B2B

Nooks is an AI-powered outbound sales platform that provides a unified workspace where sales and GTM teams work alongside AI agents to automate and optimize prospecting. It offers AI Sequencing for multi-channel outreach, an AI Dialer, personalization and research-driven email generation, signals and intelligence from CRM and web data, and AI coaching to analyze conversations and improve rep performance. Nooks targets B2B sales organizations and enterprises looking to scale pipeline, increase meeting rates, and reduce manual outbound work.

📋 Description

• Own the CEO’s calendar and inbox, scheduling across a West Coast principal and a distributed leadership team. • Present logistical decisions in a way that forces clarity and simplifies planning. • Derisk the CEO’s calendar from conflicts, missed meetings, and repeatedly bumped priorities. • Coordinate frequent domestic travel, often across multiple sites in a single trip. • Manage expense reporting and light financial administration. • Manage conference registrations, dining reservations, event coordination, property visits, and other travel activities. • Align the CEO’s calendar and to-do list with stated priorities. • Read shifting priorities and reshape calendar, preparation, and follow-ups accordingly. • Surface and help reconcile day-to-day prioritization conflicts. • Protect the CEO’s focus by triaging what reaches him, waits, or routes elsewhere. • Partner with the Chief of Staff to delegate meetings and tasks. • Maintain the system of record for open items, document flow, decisions, and commitments. • Move documents through review and signature. • Deliver context to decision-makers and connect stakeholders. • Prepare priority discussion topics for critical internal and external meetings. • Build the CEO’s preparation for leadership, customer, board, and government meetings. • Capture decisions, translate them into owned follow-ups, and drive completion. • Execute projects assigned by the Chief of Staff on time and to standard. • Work with the CEO, Chief of Staff, Executive Leadership Team, and company leaders to maintain scheduling and priority cohesion.

🎯 Requirements

• Five or more years in an executive assistant or executive operations role supporting a chief executive or multiple senior executives. • Demonstrated track record of setting tactical priority order and acting on it without waiting for direction. • Proven ability to notice unstated shifts in priority or attention and adjust before being asked. • Experience representing an executive with board members, investors, or senior external stakeholders. • Absolute discretion with sensitive personnel, financial, and strategic information. • Availability for weekday after-hours support. • Comfort coordinating complex domestic travel. • Residence in the Mountain or Central time zone. • Candidates must be authorized to work in the United States. • Must be eligible for and committed to obtaining and maintaining a U.S. government security clearance as a condition of employment. • Escorted access is sufficient; independent access to controlled spaces is not required.