Commercial Contracts Administrator

🔥 3 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Northstar Recycling

WebsiteLinkedInAll Job Openings

201 - 500 employees

At Northstar Recycling, everything we do starts with one simple fact: waste has value. By working with us, you not only make money, you also send a strong message to your customers and staff that you care about doing what’s right. It’s a win-win for your business and the environment. Northstar Recycling has the scope and resources to handle all recyclables anywhere in the country. We apply our recycling expertise to design a customized program to quickly increase your revenues and achieve Zero Waste to Landfill and other key environmental objectives. Give us a call today to talk about how doing the right thing pays off.

📋 Description

• Own and coordinate Northstar’s full contract lifecycle from deal initiation through final execution • Serve as process owner for contracting workflow, including intake requirements, approval paths, document controls, stage definitions, escalation protocols, and turnaround times • Establish and enforce consistent contracting processes across departments • Coordinate with Sales, Client Services, leadership, and legal to move contracts through review, redlining, approval, and signature tracking • Manage intake and tracking of MSAs, commercial amendments, Statements of Work, NDAs, and vendor agreements • Route contracts for internal review and approval while maintaining ownership and timelines • Coordinate signature collection and final agreement handoff to Client Services • Track and enforce consistency of commercial terms and escalate proposed deviations • Maintain a centralized contract repository with status, expiration dates, and ownership • Join external calls, capture notes, document revisions and redlines, and record next steps • Perform final administrative and commercial-completeness checks before signature • Identify and reconcile factual or administrative discrepancies and escalate substantive legal or commercial issues • Cross-reference client commitments against vendor agreements and escalate gaps or misalignments • Translate executed agreements into summaries of commitments, requirements, reporting obligations, key dates, renewals, terminations, and accountable owners • Conduct structured handoffs and assign material obligations to responsible teams • Maintain a contract calendar and notify leaders about renewals, expirations, notice deadlines, pricing adjustments, and other obligations • Track material contractual obligations through completion or documented acceptance • Report on contracting trends, redlines, turnaround times, bottlenecks, and recurring issues • Provide leadership updates on contract pipeline status, outstanding items, and agreement visibility • Relay final terms, requirements, and KPIs to appropriate functional areas for compliance

🎯 Requirements

• Bachelor’s degree in business, Operations, Paralegal Studies, or a related field • 3–5+ years of progressive experience in commercial contract administration, legal operations, contract lifecycle management, or a related function • Demonstrated experience building or materially improving a contracting workflow • Ability to identify opportunities to use workflow automation and AI for document review, revision comparison, obligation extraction, reporting, and administrative efficiency • Ability to develop playbooks, checklists, templates, and training materials • Exceptional attention to detail • Strong organizational skills and ability to manage multiple contracts simultaneously • Project management skills and comfort working across Sales, leadership, and Client Services • Proficiency with document management systems, CRM tools, or contract lifecycle management platforms • Clear, professional written communication • Process-first mindset • Experience building or improving contract templates or administrative workflows • Experience in a B2B services environment is a plus • Valid driver’s license and clean driving record • Authorized to work for any employer in the U.S.; employment visa sponsorship unavailable

🏖️ Benefits

• Comprehensive health, dental, and vision insurance with generous employee premium contributions • 401(k) retirement plan with 100% match on the first 4% of employee contributions • 401(k) matching contribution 100% immediately vested • Company-sponsored short-term disability, long-term disability, and life insurance coverage • Supplemental and voluntary benefit programs • Competitive PTO package including vacation time and sick time • 7 observed federal holidays • 3 floating holidays • Additional time off for volunteer efforts • Fully remote working environment • Virtual culture and teambuilding events • Professional development and coaching culture • Opportunities for promotion and meaningful career growth • Educational resources and training • Formal mentorship programs • Affinity groups and DEIB Employee Resource Group (ERG)