Executive Coordinator

🔥 13 hours ago

🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👔 Executive

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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NOVA Technologies

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1997

🎖️ Defense

🔒 Cybersecurity

📚 Education

💰 Private Equity Round - Nova Technologies on 2021-06

Defense • Cybersecurity • Education

NOVA Technologies is an employee-owned engineering and services company that specializes in delivering mission-focused support to U. S. military customers. For over 25 years it has provided simulation and engineering, training and courseware development, operations and sustainment, mission planning support, cybersecurity, and global support—reporting 900+ projects, service at 175+ locations worldwide, 40,000+ students trained, and 350+ employees. The company positions itself as Warfighter-focused and adaptable, supporting training from initial instruction through sustainment and safe return, and operates under government contract vehicles.

📋 Description

• Support Business Unit Leaders as a trusted administrative partner • Manage executive calendars, meetings, communications, action items, and competing priorities • Coordinate leadership meetings, customer engagements, employee events, and executive visits • Prepare correspondence, reports, presentations, agendas, and briefing materials • Triage executive email as designated • Arrange business travel and prepare expense reports and corporate-card reconciliations • Support business-unit operating rhythms, records, purchasing, invoices, supplies, vendors, and administrative workflows • Assist Marketing and Business Development with communications, presentations, collateral, promotional items, and content coordination • Coordinate conference and trade-show registrations, schedules, vendors, booth services, shipments, equipment, and materials • Provide hands-on event support including setup, teardown, runner support, inventory control, and post-event follow-up

🎯 Requirements

• Associate degree in business administration, communications, marketing, office administration, or a related field • Two to four years of administrative experience, including experience supporting an executive, senior leader, or leadership team • Military or additional directly related experience may substitute for formal education requirements • Experience coordinating calendars, meetings, travel, expenses, and business documents is required • Proficiency in Microsoft 365 • Ability to handle confidential information with discretion • Ability to work 40 hours per week aligned to company core business hours • Ability to work outside normal business hours when required for executive schedules, travel, and events

🏖️ Benefits

• Compensation and benefits TBD • Remote work arrangement • Up to 20% travel to company, customer, conference, trade-show, and other business locations • Reasonable accommodations available for qualified individuals with a disability or disabled veterans • Equal employment opportunity