Site Contract and Payment Associate

Job not on LinkedIn

🔥 15 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Ora

WebsiteLinkedInAll Job Openings

201 - 500 employees

🏭 Manufacturing

💼 Consulting

📦 Logistics

Manufacturing • Consulting • Logistics

Ora is the world's leading full-service ophthalmic drug and device development firm with offices in the United States, United Kingdom, Australia, and Asia. For over 45 years, Ora has helped clients earn more than 85 product approvals, supporting a wide array of organizations from start-ups to global pharmaceutical and device companies. Their offerings include pre-clinical and clinical models, unique methodologies, integrated clinical data solutions, and global regulatory strategies, all refined through thousands of global projects. Ora boasts an extensive and experienced team of ophthalmic experts, R&D professionals, and management executives to maximize the value of new product initiatives.

📋 Description

• Facilitate the review and execution process for Clinical Trial Agreements (CTAs) and amendments with sponsors, sites, and Ora legal teams • Support development, review, and negotiation of clinical trial budgets, including per-patient costs, start-up fees, pass-through expenses, and overhead • Track contract milestones, renewals, and amendments throughout the study lifecycle • Monitor budget approvals and align contract terms with negotiated budgets • Ensure payment terms, invoicing schedules, and milestone payments are clearly defined in contracts • Analyze study protocols for cost implications and ensure budgets reflect fair market value (FMV) • Prepare reports for study teams regarding contract status, budget approvals, and payment status • Collaborate with global cross-functional project teams, including Project Management, Clinical Trial Associates, Clinical Research Associates, Project Directors, and IT • Collaborate with Legal on contract negotiations • Identify, track, and monitor data integration between EDC and Veeva Vault systems; highlight and follow up on issues causing payment delays • Set up, process, and manage clinical trial site payments in the Veeva Vault Payment system according to CTAs and approved budgets • Verify payment triggers are met before payment • Calculate and reconcile per-patient payments, start-up fees, milestone payments, and pass-through expenses • Ensure payments are issued accurately and on schedule • Reconcile payments with invoices, supporting documentation, and financial systems • Identify and resolve overpayments, underpayments, and payment discrepancies • Adhere to Ora’s quality system and required compliance, data integrity, business ethics, and regulatory processes • Demonstrate Ora’s values of kindness, operational excellence, cultivating joy, and scientific rigor

🎯 Requirements

• Associate’s or Bachelor’s degree in business or Life Sciences, with one or more years’ experience in clinical research or equivalent combination of education, training and experience • Years of experience may be considered in lieu of education • 2+ years of Accounts Payable experience • High attention to detail and ability to manage multiple studies simultaneously • Clinical trial contract negotiation and budget development and cost analysis experience • Experience working at a research site or in a CRO environment • Knowledge of clinical trial agreements and research billing • Strong analytical and excellent communication skills • Experience in clinical site payments and clinical trial operations • Strong organizational skills with a commitment to consistently producing high quality work • Experience with Adobe, Excel spreadsheets, Microsoft Word and Outlook • Knowledge of GCP/GXP/ICH regulations

🏖️ Benefits

• Comprehensive medical, dental, and vision healthcare options beginning day 1 • Flexible PTO • Unlimited sick time • 14 company-paid holidays • 401(k) plan through Fidelity with company match • Adoption assistance • Fertility assistance • 16 weeks paid parental leave • Company-paid life insurance • Company-paid disability insurance • Remote workspace reimbursement • Wellness reimbursement • Employee Assistance Program • Career development opportunities • Opportunities to work with colleagues across the globe • Opportunity to research new ophthalmic therapies with global patient impact