Executive Assistant

🕒 6 days ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Provide hands-on support with grant applications, forms, and submissions • Research and identify relevant grant opportunities when requested • Review grant requirements, eligibility criteria, deadlines, and required documentation • Transfer information from documents and files into grant applications and online forms • Upload resumes, CVs, biographies, accomplishments, awards, project information, and supporting materials • Organize reusable application information • Maintain grant deadline and application-status calendars or trackers • Review applications for completeness and accuracy before submission • Follow up on missing documents or information • Maintain records of submitted, pending, approved, and declined applications • Assist with executive and administrative responsibilities • Organize Google Drive, shared folders, documents, spreadsheets, and digital files • Develop logical folder structures and naming systems • Organize email inboxes, folders, labels, and correspondence • Maintain organized password records and securely document account information • Create and maintain administrative spreadsheets, contact lists, project trackers, and deadline trackers • Assist with data entry, document preparation, formatting, uploading, and general administrative work • Manage calendars, reminders, appointments, and deadlines • Conduct online research and compile information for leadership • Coordinate administration for film festivals, events, projects, and initiatives • Organize applications, schedules, contacts, documents, and materials for festivals and events • Assist with social media posting • Upload photos, videos, captions, announcements, and other content • Help maintain an e-commerce store • Upload product photos, descriptions, pricing, categories, and other product information • Review e-commerce listings for accuracy and formatting • Maintain digital libraries of resumes, accomplishments, photos, biographies, and project materials • Communicate professionally with outside organizations, vendors, applicants, event contacts, and other parties • Handle sensitive information confidentially and discreetly • Perform additional executive assistant and administrative responsibilities as assigned

🎯 Requirements

• Up to 2 years of experience in Executive Assistance, Administrative Support, Grant Administration, Project Coordination, or a similar role • Exceptional attention to detail and organizational skills • Experience assisting with grant applications, proposals, online applications, or detailed form completion is highly preferred • Strong ability to take information from existing documents and accurately enter it into applications and forms • Experience working with resumes, CVs, biographies, accomplishments, and supporting documentation • Strong Google Drive, Google Docs, Google Sheets, and Microsoft Office skills • Experience organizing large amounts of digital files and information • Strong written communication, proofreading, and formatting skills • Ability to manage multiple applications, projects, and deadlines simultaneously • Strong online research abilities • Experience managing email inboxes and digital administrative systems • Comfortable creating and maintaining spreadsheets and trackers • Experience with social media posting and basic content management • Basic e-commerce experience, including uploading and updating products, is preferred • Experience supporting events, festivals, arts, cultural organizations, or creative professionals is a plus • Comfortable learning new websites, application portals, and software platforms • Resourceful and able to determine next steps without requiring constant direction • Dependable, proactive, and capable of working independently • Strong discretion when handling confidential documents, passwords, and sensitive information • Must attach a CV

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities