Executive Assistant – GTM Operations

🕒 August 21

🏈 Alabama, Alaska, +24 more states – Remote

🏈 Alabama – Remote 🐻 Alaska – Remote 🏄 California – Remote ⛰️ Colorado – Remote 🐊 Florida – Remote 🌺 Hawaii – Remote 🌽 Illinois – Remote 🎰 Nevada – Remote 🗻 New Hampshire – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🌲 North Carolina – Remote 🌾 North Dakota – Remote 🏈 Ohio – Remote 🦀 Maryland – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote ❄️ Minnesota – Remote 🔔 Pennsylvania – Remote 🗿 South Dakota – Remote 🎸 Tennessee – Remote 🤠 Texas – Remote ⚔️ Virginia – Remote ☕ Washington – Remote 🧀 Wisconsin – Remote 🦬 Wyoming – Remote

💵 $75k - $95k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 8%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Civitech

WebsiteLinkedInAll Job Openings

11 - 50 employees

🏛️ Government

🤝 Non-profit

☁️ SaaS

💰 $10M Series A on 2022-01

Government • Non-profit • SaaS

Civitech is a company that modernizes advocacy and campaign work by providing best-in-class civic tools that are both affordable and accessible for leaders who want to drive change in their communities. Civitech serves political action committees (PACs), party committees, campaigns, candidates, advocacy groups, and nonprofits, particularly those focused on voter engagement and promoting democracy. Their solutions include data tools, voter outreach platforms, and organizing solutions aimed at effectively mobilizing voters and facilitating equal access to the ballot box. Civitech envisions a world where every individual, regardless of their resources, can participate in and influence democracy.

📋 Description

• Manage the COO’s calendar and inbox, triage messages, surface priorities, coordinate responses, and track follow-up • Coordinate scheduling, meeting preparation, follow-ups, and administrative needs for the COO • Monitor internal Slack conversations for unresolved questions, decisions, or issues and route them to owners • Prepare and coordinate recurring GTM operating-rhythm and company-wide leadership meetings • Develop agendas, solicit inputs, circulate materials, monitor participation, and follow up on decisions and action items • Reinforce effective meeting practices and recommend improvements • Identify duplicative meetings and recommend combining, eliminating, or redirecting work • Protect focus time for the COO and GTM leaders and reduce calendar fragmentation • Capture decisions, action items, owners, and follow-ups in established channels and systems • Identify recurring friction and communication gaps and improve operating rhythms with GTM leaders • Report to the Chief Operating Officer; no direct reports currently

🎯 Requirements

• 3–9 years of relevant experience supporting an executive, senior leadership team, or complex cross-functional organization • Ability to independently manage and prioritize a high-volume daily workload with minimal supervision • Sound judgment about resolving issues independently, involving owners, or escalating blockers and sensitive issues • Excellent written and verbal communication skills • Confidence working with senior leaders and respectfully pushing back • Proactive mindset and initiative to address problems, inefficiencies, and loose ends • Strong interpersonal skills and ability to build trust across teams • High degree of discretion and sound judgment handling sensitive executive communications and confidential information • Comfort working in a fast-paced, remote environment • Strong systems thinking and instinct for simplifying work • Must possess independent US work authorization; Civitech cannot provide visa sponsorship

🏖️ Benefits

• Medical, Vision, & Dental Insurance • 401(k) plan • Employee Stock Options • Employer-paid Life Insurance • Short/Long Term Disability Insurance • Flexible Time Off & Paid Company Holidays • Flexible Spending Account • Parental Leave • Flexible Schedules • Professional Development Stipend • Monthly Office Upkeep Stipend