Executive Assistant, Personal Assistant

Job not on LinkedIn

🔥 0 minutes ago

🐊 Florida, Illinois, +9 more states – Remote

🐊 Florida – Remote 🌽 Illinois – Remote 🌲 North Carolina – Remote 🏈 Ohio – Remote 🎸 Mississippi – Remote 🔔 Pennsylvania – Remote 🎸 Tennessee – Remote 🤠 Texas – Remote ⛷️ Utah – Remote 🍁 Vermont – Remote ⚔️ Virginia – Remote

💵 $50k - $60k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Via Logic LLC, a SBA 8(a), HUBZone and WOSB

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🎖️ Defense

📦 Logistics

Consulting • Defense • Logistics

Via Logic LLC is a women-owned small business and certified HUBZone that provides consulting services focused on rapid enterprise growth and transformation. The company offers tailored consulting services through innovative analytics and human-centered design. Via Logic specializes in the management and delivery of government enterprise systems, including infrastructure, cybersecurity, and systems integration. The company employs its DOMINO methodology to assist organizations in adopting new enterprise architecture designs. With expertise in IT investment analysis, domain analysis, and modernization of information security operations, Via Logic serves both the commercial and government sectors including FEMA, USCIS, and the Department of Defense.

📋 Description

• Provide day-to-day administrative support to company leadership, including calendar management, scheduling, meeting coordination, travel arrangements, reminders, follow-ups, and general correspondence • Track important dates, deadlines, action items, and outstanding requests • Prepare for meetings and business activities by coordinating logistics, gathering information, organizing materials, and following up on next steps • Handle confidential and sensitive information • Provide personal administrative support, including scheduling appointments, making reservations, coordinating personal travel or logistics, conducting research, assisting with purchases and orders, and handling other requests • Prepare, submit, organize, and track invoices, expense reimbursements, receipts, and supporting documentation • Maintain trackers for invoices, payments, expenses, and other administrative items • Coordinate with accounting, vendors, customers, and other business partners • Support recordkeeping, document organization, and financial administrative activities • Draft and post straightforward company updates to LinkedIn and other company channels using templates and AI tools such as ChatGPT • Support posts related to company events, employee milestones, hiring, announcements, and other company activities • Coordinate photos, details, and approvals for timely and accurate company updates • Assist with vendor coordination, purchases and orders, document management, trackers, shared files, event logistics, research, and special requests • Help maintain company SOPs, templates, records, and administrative resources • Own routine requests and follow-ups, proactively tracking open items and ensuring tasks are completed • Learn new systems and resolve administrative needs from request to completion

🎯 Requirements

• 2–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Coordinator, or in a similar administrative support role • Experience managing calendars, meetings, travel, follow-ups, and competing priorities • Experience with routine financial administration such as invoices, expenses, receipts, payment tracking, or vendor coordination • Experience handling confidential or sensitive information with discretion • Demonstrated ability to work independently and stay organized in a remote environment • Exceptional organization and attention to detail • Strong follow-through and ability to keep track of multiple open items simultaneously • Excellent written and verbal communication • Professionalism, discretion, and sound judgment • Ability to anticipate needs and identify next steps without always waiting for detailed instructions • Resourceful and comfortable researching solutions independently • Ability to adjust quickly when priorities or schedules change • Comfortable learning and using new technology and business systems • Comfortable using AI tools such as ChatGPT for routine administrative and communication support • Associate’s or bachelor’s degree preferred, or an equivalent combination of education and professional experience • Availability for meetings and collaboration between 9AM–5PM ET • Team members are expected to actively engage through Slack, Teams, email, Monday.com, and other collaboration tools during standard business hours

🏖️ Benefits

• Comprehensive healthcare benefits • Generous Paid Time Off (PTO) • Collaborative and supportive team culture focused on growth and continuous learning • Opportunities to expand your skills and take on new responsibilities as the company grows • Meaningful work supporting mission-driven programs with real-world impact