Executive Assistant

🕒 August 19

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Work closely with the matchmaker to coordinate day-to-day client activities, appointments, follow-ups and priorities • Manage client communication across email, phone and messaging platforms throughout the client journey • Monitor client and matchmaker priorities, identifying outstanding actions, upcoming requirements and follow-up opportunities • Maintain accurate client information, profiles, preferences, notes and relationship-management records confidentially • Create and publish social media content across Instagram, Facebook and LinkedIn • Translate matchmaking ideas, insights and industry knowledge into brand-aligned social media content • Coordinate calendars, consultations, client meetings and other appointments • Improve client experience, administrative processes, social media activity and day-to-day operations • Take ownership of tasks and implement improvements without constant direction

🎯 Requirements

• Minimum 3 years of experience in an Executive Assistant, Personal Assistant, Client Services or similar role • Ideally supporting a founder, executive or professional services business • Previous experience working with a matchmaker or within the matchmaking, dating, relationships or personal services industry • Strong understanding of the client journey and the sensitive nature of the work • Marketing-savvy and confident contributing ideas, initiating discussions, identifying opportunities and suggesting practical ways to improve client engagement, content and business growth • Experience creating and publishing engaging social media content • Good understanding of Instagram, Facebook, LinkedIn and current social media trends • Excellent communication and interpersonal skills • Ability to communicate with high-value clients professionally, empathetically and discreetly • Highly proactive, organised and commercially minded • Ability to anticipate needs, manage multiple priorities, work independently and take ownership

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities