Executive Assistant

Job not on LinkedIn

🕒 August 11

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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OpsArmy

WebsiteLinkedInAll Job Openings

51 - 200 employees

👥 HR Tech

💳 Fintech

🛍️ eCommerce

HR Tech • Fintech • eCommerce

OpsArmy is a fully managed HR service designed to help companies fill open roles and reduce payroll costs by hiring top international talent. It combines various HR functionalities including talent sourcing, payroll management, performance oversight, and career coaching, making it easier for businesses to scale efficiently. With a focus on providing skilled workforce solutions at lower costs and hassle-free onboarding, OpsArmy accelerates company growth while ensuring quality talent management.

📋 Description

• Manage and prioritize the Founder's inbox, including filtering, drafting, follow-ups, and identifying what requires his attention • Own complex calendar management and proactively protect the Founder's time • Coordinate meetings across multiple time zones • Stay ahead of upcoming meetings, deadlines, commitments, and follow-ups • Prepare the Founder for meetings by organizing relevant information, materials, and context • Manage travel, accommodations, reservations, and related logistics • Provide light personal administrative support as needed • Coordinate personal and professional commitments • Represent the Founder professionally when communicating with external stakeholders • Draft clear, polished, and professional emails and correspondence • Communicate with investors, partners, advisors, vendors, and other external stakeholders • Handle sensitive and confidential information with discretion • Determine when to act independently and when to escalate • Maintain professionalism across written and verbal communication • Follow through on commitments and ensure important conversations and tasks do not fall through the cracks • Support operational processes and documentation as responsibilities expand • Coordinate with internal team members and external partners • Manage follow-ups and keep projects moving • Support events, meetings, and business initiatives • Assist with PR coordination and internal workflows • Identify process improvements to make the Founder's work more efficient • Support the internal operations lead • Take ownership of projects and drive them to completion • Use AI tools and modern cloud-based software to research, organize information, automate repetitive tasks, and solve problems • Quickly learn new tools and systems as the business evolves

🎯 Requirements

• Direct experience supporting a founder, entrepreneur, startup leader, or senior executive • Strong startup experience in a fast-moving environment • Excellent written and spoken English with highly polished communication skills • Highly self-directed and proactive • Strong business judgment, resourcefulness, and problem-solving ability • Comfortable with ambiguity, shifting priorities, and wearing multiple hats • Able to anticipate needs rather than simply react to requests • Strong organizational skills and exceptional attention to detail • Comfortable receiving direct feedback, pivoting quickly, and continuing to execute • Calm, composed, and reliable under pressure • Comfortable with AI tools, cloud-based software, and modern technology • Able to work early and stay ahead of the Founder, whose workday typically begins around 8:30 AM EST • Comfortable with occasional evening or off-hours responsiveness for rare, time-sensitive matters • Chief of Staff experience is a strong plus • Startup operations or business operations experience is a strong plus • Experience working closely with entrepreneurs or high-growth companies is a strong plus • Experience managing projects or cross-functional initiatives is a strong plus • Experience improving processes or building systems from the ground up is a strong plus • Experience coordinating with external vendors, advisors, partners, or other stakeholders is a strong plus • Interest in growing into broader operations and project management responsibilities is a strong plus • Finance, private equity, venture capital, or investment experience is not required

🏖️ Benefits

• Remote work arrangement • Full-time employment • Early weekday coverage with occasional evening/off-hours responsiveness for rare, time-sensitive matters