Real Estate Executive Assistant, Bilingual

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The Hello Team

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2021

🏥 Healthcare

🛡️ Insurance

📦 Logistics

Healthcare • Insurance • Logistics

The Hello Team is a B2B provider of structured offshore hiring and managed workforce solutions. They recruit, hire, and operate dedicated nearshore and offshore teams across 30+ countries, offering remote staffing, BPO services, answering services, and call center build-outs with on-the-ground recruiting, U. S. -based operational oversight, training, and real-time workforce management. The company emphasizes accountability, performance monitoring, and cultural alignment for clients in healthcare, insurance, real estate, professional services and other sectors.

📋 Description

• Provide administrative and operational support to a fast-paced real estate business. • Manage executive communications, coordinate projects, and maintain accurate documentation. • Support daily business operations with minimal supervision. • Handle inbound and outbound calls, including cold calling property owners. • Generate and qualify real estate leads through professional phone outreach. • Coordinate calendars, meetings, appointments, and daily priorities. • Handle communications with clients, vendors, and business partners. • Track tasks, projects, and follow-ups using Monday.com. • Conduct research and provide administrative support for business operations. • Monitor project progress and communicate timely updates. • Prioritize tasks and meet deadlines while working independently.

🎯 Requirements

• Proficient level of English (written and spoken) • Proficient level of Spanish (written and spoken) • Excellent verbal and written communication skills, including professional phone and email etiquette. • Previous experience as an Executive Assistant, Administrative Assistant, Customer Service, or similar roles. • Experience supporting executives in real estate, property management, or professional services is preferred, but not required. • Comfortable handling both inbound and outbound calls, including cold calling property owners. • Strong organizational, research, and documentation skills with exceptional attention to detail. • Strong analytical, critical-thinking, problem-solving, and decision-making abilities. • Ability to manage multiple priorities in a fast-paced and deadline-driven environment. • Professional, dependable, coachable, and accountable with excellent attendance. • Proficiency with Microsoft Office (Word, Excel, Outlook), and standard business tools (email, spreadsheets, document management).

🏖️ Benefits

• 100% remote work • Full-time position with 40 hours weekly • Great work environment with potential for growth