Executive Assistant

Job not on LinkedIn

🔥 7 minutes ago

🇺🇸 United States – Remote

💵 $69k - $95k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Motive

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📦 Logistics

🏗️ Construction

🍽️ Food & Beverage

Logistics • Construction • Food & Beverage

Motive is a company that provides an integrated operations platform designed to enhance the safety, productivity, and profitability of fleet management and operations. Utilizing cutting-edge AI technology, Motive offers solutions such as driver safety monitoring, fleet management, equipment monitoring, and spend management. These services provide unparalleled visibility into vehicles and equipment, automate workflows, reduce costs, and improve efficiency for industries like construction, oil & gas, public sector, food & beverage, and logistics. Motive is recognized as a leader in fleet management and empowers companies to maximize their operational potential with innovative solutions.

📋 Description

• Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting • Prepare reports and sales documents using PowerPoint, Excel, and CRM tools • Act as a liaison between executives, clients, and internal teams • Manage confidential information with discretion and professionalism • Handle multiple tasks simultaneously • Plan and execute internal and external sales events, client meetings, and sales offsites • Ensure seamless execution of events, handling last-minute changes and troubleshooting as needed

🎯 Requirements

• 3+ years as an Executive Assistant, preferably supporting sales executives or in a fast-paced corporate environment • Bachelor's degree in Business Administration, Communications, or a related field preferred • Bilingual fluency in Spanish, with a strong emphasis on written communication, required • Strong organizational and time-management abilities • Excellent verbal and written communication skills • Proficiency in Google Suite and CRM software such as Slack, Coupa, and Navan • Event planning and project management experience • Ability to multitask, prioritize, and work independently with minimal supervision • Discretion in handling sensitive business information • Ability to travel a few times a year • Applicant must be authorized to receive and access commodities and technologies controlled under U.S. Export Administration Regulations

🏖️ Benefits

• Health, pharmacy, optical and dental care benefits • Paid time off • Sick time off • Short term and long term disability coverage • Life insurance • 401k contribution • Potential restricted stock units for certain roles • Some interviews or new-hire training sessions may be held in person at one of Motive's global offices