Senior HVAC Office Manager

Job not on LinkedIn

🕒 July 28

🇺🇸 United States – Remote

💵 $70k - $90k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 24%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WorkHero

WebsiteLinkedInAll Job Openings

2 - 10 employees

🤝 B2B

🏗️ Construction

💼 Consulting

B2B • Construction • Consulting

WorkHero is a managed back-office service that runs end-to-end administrative operations for small HVAC contractors. The company takes ownership of paperwork, billing and collections, pricebook management, maintenance plans, permits, rebates, equipment registrations, payroll and vendor/payments reconciliation, and sets up and optimizes field-service and accounting software such as Housecall Pro, ServiceTitan, and QuickBooks. Work is executed by dedicated HVAC office managers supported by AI-assisted automation to speed repetitive work while preserving human quality control; the offering is month-to-month and focused on removing admin bottlenecks so owners can scale without hiring or training in-house staff.

📋 Description

• Manage administrative operations for multiple HVAC contractors, including scheduling, invoicing, and customer service • Use our AI-powered tools to optimize workflows and support business growth • Share your HVAC industry knowledge with our product team to improve our AI solutions • Help contractors implement tools and processes to enhance efficiency • Tailor your approach to meet the unique needs of each contractor

🎯 Requirements

• You have experience in HVAC office management, especially with small businesses • You understand HVAC business operations and industry challenges • You're skilled with tools like QuickBooks, Jobber, HouseCall Pro, ServiceTitan • You’re highly organized and can manage multiple priorities effectively • You communicate clearly and can build strong relationships, even remotely • You're comfortable with technology and excited about integrating AI into your workflow • You can work independently and thrive in a dynamic, evolving environment • Nice-to-Haves: Experience supporting multiple businesses simultaneously • A knack for process improvement and optimizing workflows • Familiarity with or enthusiasm for learning about AI tools

🏖️ Benefits

• Competitive salary, health benefits, and equity in a growing startup • Work remotely and enjoy a flexible schedule • Help multiple amazing small business owners • Work with other rockstar office managers • Be at the forefront of innovation in the HVAC industry