HR Administrative Assistant

Job not on LinkedIn

🕒 July 27

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 23%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Ingenesis Group Inc

WebsiteLinkedInAll Job Openings

2 - 10 employees

Ingenesis Group Inc. is unknown based on the provided webpage content. The supplied site returns the default nginx web server landing page, indicating the server is installed but no company-specific content is present. No information about the company's services, products, customers, or industry can be determined from the provided text. Additional sources are required to identify the company's activities.

📋 Description

• Provide administrative support to the Human Resources Department. • Assist with employee onboarding and offboarding activities, including preparing and processing required documentation. • Coordinate pre-employment and new hire paperwork and maintain onboarding records. • Assist with the preparation, distribution, and tracking of HR-related forms and documents. • Support recruitment efforts by posting positions, scheduling interviews, preparing offer letters, and coordinating candidate communications. • Maintain employee files and ensure documentation is complete, accurate, and compliant with company policies and applicable regulations. • Assist with maintaining records within the Human Resources Information System (HRIS). • Prepare, compile, and distribute HR reports, metrics, and other departmental data as requested. • Assist in the development, organization, and maintenance of training materials, job aids, and HR documentation. • Support HR compliance initiatives by assisting with audits, record retention, policy acknowledgments, required notices, and regulatory documentation. • Coordinate and track required employee training and compliance requirements. • Respond to routine employee inquiries and direct more complex matters to the appropriate HR team member. • Handle confidential employee and company information with discretion and professionalism. • Complete a variety of assignments while managing multiple priorities and meeting established deadlines. • Perform other duties as assigned to support the needs of the department and organization.

🎯 Requirements

• High School Diploma or equivalent required; Associate's Degree in Human Resources, Business Administration, or a related field preferred. • Minimum of five (5) years of administrative support experience, preferably in Human Resources or a related field. • Experience supporting onboarding, recruitment, employee records management, or HR administration preferred. • Strong organizational and time-management skills. • Excellent customer service and interpersonal communication skills. • Ability to handle confidential and sensitive information with a high degree of discretion. • Strong attention to detail and accuracy. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Experience working with HRIS systems preferred. • Ability to work independently while effectively managing multiple priorities in a fast-paced environment. • Strong sense of urgency and commitment to meeting deadlines.

🏖️ Benefits

• Equal Employment Opportunity Statement • Reasonable accommodations for qualified individuals