Virtual Assistant – Provider Operations Coordinator, Recruiting, Onboarding & Payroll

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $5 - $15 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

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Legion Health

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2021

💼 Consulting

🛡️ Insurance

🏥 Healthcare

💰 Seed Round on 2024-09

Consulting • Insurance • Healthcare

Legion Health is a provider of world-class psychiatric care, making mental health services accessible to everyone. With a team of board-certified providers and guided by top psychiatric experts, Legion Health offers a tailored, affordable approach to mental wellness. Their services include comprehensive evaluations, personalized follow-up schedules, and coordination with other members of the care team, all provided through a secure telemedicine platform for convenience and comfort.

📋 Description

• Manage provider recruiting coordination, including candidate tracking, interview scheduling, application follow-ups, and hiring record updates • Support provider onboarding by collecting required documents, tracking checklist completion, following up on missing items, coordinating internal handoffs, and ensuring providers are ready to start • Maintain provider operations trackers covering provider rosters, onboarding status, active and offboarding providers, state coverage, collaborating physician relationships, and credentialing or payer status • Communicate with providers through Slack, email, and internal systems • Support weekly payroll preparation by gathering provider pay inputs, reviewing visit counts, checking no-shows and late cancellations, updating pay sheets, validating payroll trackers, and escalating discrepancies • Coordinate across recruiting, credentialing, clinical operations, billing, and payroll • Document processes and improve SOPs • Handle sensitive healthcare and payroll information confidentially

🎯 Requirements

• 2+ years of experience in operations, recruiting coordination, healthcare administration, payroll support, or virtual assistant work • Experience in healthcare operations, recruiting coordination, provider onboarding, payroll support, HR administration, executive assistance, or virtual operations support • Strong spreadsheet, tracker, and checklist skills • Excellent written English • Highly organized, reliable, detail-oriented, and proactive • Ability to follow up with clinicians and internal teammates • Ability to work quickly without sacrificing accuracy • HIPAA awareness and care with sensitive information • Reliable high-speed internet and a quiet remote work setup • Availability to work Monday through Friday, 1:00 PM to 9:30 PM Central Time • Experience supporting clinicians, healthcare providers, contractors, or remote teams strongly preferred • Experience with Google Sheets, Slack, Ashby or another ATS, Healthie or another EHR, Looker Studio, Stripe, payroll or invoice workflows, telehealth, behavioral health, credentialing, billing, or provider operations is advantageous

🏖️ Benefits

• Fully remote work setup • Opportunity to grow into broader ownership across provider operations, onboarding, recruiting coordination, or payroll operations • Opportunity to help build the provider operations foundation that lets clinicians focus on patient care