Executive Assistant

🕒 September 14

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 32%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage and organise the director's calendar including scheduling coaching sessions, school program meetings, and appointments • Handle inbound and outbound phone calls and emails on behalf of the business in a professional and warm manner • Process invoicing and follow up on outstanding payments from coaching clients and program participants • Proactively follow up on proposals, enquiries, and expressions of interest without waiting to be directed • Fill cancelled appointments by reaching out to the waitlist or prospective clients promptly • Assist with the administration of school council programs and private practice operations • Manage booking systems and maintain accurate client records and contact databases • Draft and send correspondence, program materials, and general communications on behalf of the director • Take ownership of recurring administrative tasks and identify opportunities to improve processes and systems • Support the growth of the private practice and school programs through proactive administrative coordination

🎯 Requirements

• Proven experience as an Executive Assistant or senior administrative professional with a demonstrated ability to work independently and take ownership of tasks • Excellent spoken and written English communication skills with a confident and professional phone manner • Proactive and self-directed with the ability to manage competing priorities without requiring constant supervision or hand-holding • Experience managing calendars, inboxes, invoicing, and client communications across a service-based or professional practice environment • Strong organisational skills and attention to detail with reliable follow-through on all tasks and commitments • Comfortable working autonomously in a remote environment and taking initiative to resolve issues and progress tasks without being prompted

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities

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