Senior Executive Assistant

Job not on LinkedIn

🕒 August 28

🗽 New York – Remote

🗽 New York – Remote

💵 $125k - $150k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 19%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Phunware

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2009

☁️ SaaS

🏢 Enterprise

📣 Marketing

💰 $10M POST IPO EQUITY on 2024-02

SaaS • Enterprise • Marketing

Phunware is a technology company that provides a cloud-based mobile application platform and related services for enterprises. Its offerings focus on multiscreen/mobile experiences (often described as Multiscreen as a Service or MaaS), including enterprise mobile app development, location-based services (indoor wayfinding and geofencing), analytics, and mobile advertising/marketing capabilities to engage users and measure campaign performance.

📋 Description

• Serve as primary Executive Assistant to the CEO, reporting directly to them, with additional support to other members of the executive team as needed • Manage complex calendars across multiple time zones, proactively resolving scheduling conflicts and prioritizing competing demands • Book and coordinate travel, and help implement and maintain travel policies across the organization • Own end-to-end Travel & Expense processes, including expense report preparation, submission and reconciliation • Plan and coordinate conferences and events, including venue research, registration, scheduling and on-site logistics and support • Coordinate materials and logistics for board meetings, including agendas and presentations • Provide occasional off-hours and weekend coverage to support urgent needs and time-sensitive matters • Anticipate needs, opportunities/risks early, and proactively propose practical solutions before issues arise • Handle sensitive and confidential information with the utmost discretion and professionalism • Take on ad hoc projects and cross-functional initiatives supporting broader corporate goals • Travel as needed to support corporate offsites or events

🎯 Requirements

• 10+ years of experience supporting C-Suite executives, ideally in a fast-paced or high growth environment • Prior public company experience is a plus • Proven success managing high volume calendars, complex travel logistics and shifting priorities under pressure • Exceptional attention to detail and accuracy, particularly with managing multiple priorities, scheduling, travel arrangements, and confidential materials • Strong judgment and discretion when handling sensitive information • Outstanding written and verbal communication skills • Ability to work independently, anticipate needs, and problem solve proactively • Proficiency with Google Workspace products, Microsoft Office or comparable tools, with the ability to learn new systems as needed • Familiarity with AI Tools (i.e. ChatGPT, Claude) to drive day to day efficiency • Flexibility to accommodate occasional off hours or weekend work • Must be authorized to work in the United States and not require work authorization sponsorship now or in the future

🏖️ Benefits

• Fully Remote, U.S. based position • Flexible paid time off • Full range of benefits, including 401(k), medical, dental and vision coverage

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