Executive Assistant

🕒 January 7

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 66%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Coordinate and manage calendars, appointments, meetings, deadlines, and travel schedules across multiple projects and stakeholders. • Handle email management, document preparation, data entry, file organization, meeting coordination, and general administrative tasks. • Research and arrange flights, accommodations, vehicle bookings, media events, press launches, and road trip logistics. • Track ongoing editorial, content, marketing, and partnership projects to ensure deadlines and deliverables are met. • Serve as a point of contact for partners, advertisers, manufacturers, tourism organizations, PR agencies, and other external contacts. • Conduct online research related to automotive brands, travel destinations, media opportunities, industry trends, events, and business initiatives.

🎯 Requirements

• Minimum 3+ years of experience supporting executives, business owners, entrepreneurs, or senior management. • Proven ability to manage multiple priorities, deadlines, and projects simultaneously with strong attention to detail. • Excellent written and verbal English communication skills with a professional and polished demeanor. • Strong experience with Microsoft Office Suite, Google Workspace, cloud-based collaboration tools, and project management platforms. • Ability to anticipate needs, identify solutions, and operate with minimal supervision. • Demonstrated ability to handle sensitive information with discretion and maintain a high level of professionalism. • Preferred qualifications: Experience supporting executives in media, publishing, journalism, automotive, travel, marketing, or content-driven businesses. • Familiarity with editorial workflows, content production schedules, and digital publishing environments. • Experience coordinating business travel, events, press trips, or industry conferences. • Knowledge of social media platforms and basic content management systems. • Experience working remotely with distributed teams and international stakeholders. • Interest in automobiles, road trips, travel, outdoor lifestyle, or adventure-focused content.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.

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