Manager, Lease Administration

🔥 5 hours ago

🐊 Florida, Illinois, +10 more states – Remote

🐊 Florida – Remote 🌽 Illinois – Remote 🌪️ Kansas – Remote 🐎 Kentucky – Remote 🌲 North Carolina – Remote 🏰 Missouri – Remote 🔔 Pennsylvania – Remote 🌴 South Carolina – Remote 🎸 Tennessee – Remote 🤠 Texas – Remote ⚔️ Virginia – Remote ⛰️ West Virginia – Remote

💵 $87.9k - $93.5k / year

⏰ Full Time

🟠 Senior

🔴 Lead

🖥️ Administration

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Colliers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1994

💼 Consulting

🏨 Hospitality

📦 Logistics

Consulting • Hospitality • Logistics

Colliers is a global leader in real estate services and investment management. The company provides a comprehensive range of services to commercial real estate clients, such as transaction services, property management, and valuation. Colliers' expertise spans across various sectors including office, industrial, retail, residential, and hospitality properties. Their mission is to maximize the potential of property and accelerate the success of their clients and people. With a strong commitment to sustainability and innovation, Colliers offers bespoke solutions tailored to meet the unique needs of their clients worldwide.

📋 Description

• Manage Lease Administration resources, including direct-report HR functions • Manage client implementations and client/vendor relationships • Centralize, establish, and produce schedules, reports, communication plans, and process flows • Perform lease administration services for assigned accounts • Manage people, build teams, and oversee hiring and employment practices • Serve as managing lease analyst on large accounts and lead Lease Analysts supporting small and medium-sized accounts • Communicate with clients, brokers, account managers, and landlords • Provide database quality control and create, edit, and run reports • Mentor and train Lease Analysts • Interpret complex commercial lease language • Oversee lease abstraction, translation, and quality control processes • Assist with account transitions and setup • Maintain account processes, procedures, and playbooks • Abstract or input rental obligations and other important lease information • Track, maintain, and communicate lease expirations, option exercise dates, and other critical information • Reconcile outstanding balances and resolve disputes with landlords and clients • Serve as the main point of contact for clients and internal stakeholders • Understand client business objectives, real estate portfolio strategy, and service expectations • Maintain client agreement and contract information in WorkTrac • Conduct client meetings and reviews presenting portfolio updates, metrics, and performance reports • Develop and maintain client governance programs • Manage client escalations and resolve issues • Identify account risks, develop mitigation strategies, and project-manage solutions • Oversee global team service delivery according to client processes and contracts • Participate in new-business presentations • Delegate database management tasks to global team members • Establish weekly calls and internal communications with global lease administration teams • Oversee recovery clauses and recovery pools; calculate tenant recovery expenses and review caps, base years, and exclusions • Prepare monthly rental payment schedules • Monitor, review, and approve rent, CAM, operating expense, tax, and insurance payments • Review and validate Consumer Price Index adjustments • Maintain file systems and database data integrity • Maintain team allocations and workload assignments

🎯 Requirements

• Bachelor’s degree in business, accounting, real estate, or similar field preferred • At least 7 years of relevant experience in commercial real estate lease administration and/or accounting and property management fields • Experience in the Landlord or Tenant sector • Intermediate to expert experience with multiple commercial real estate database applications such as CoStar, Yardi, Apex, ProLease, Virtual Lease, or other portfolio management database systems • Documented success working on multi-line global accounts with 1,000+ leases and global account management structure • Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote • Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred • Successful track record working independently, preferably remotely • Strong time management skills • Must be currently authorized to work in the United States on a full-time basis • Employer will not sponsor applicants for work visas • General understanding of AI technology and openness to adapting to technological evolution

🏖️ Benefits

• Employer subsidized medical benefits including RX, dental, and vision • Employer-paid basic life/AD&D insurance • Short-term and long-term disability insurance • 401(k) plan with employer match • 10 days of sick leave • Minimum of 15 days vacation annually • Unlimited time off eligibility for certain senior-level roles • 10 paid holidays • Two personal flex days annually • 12 weeks of paid parental leave for birth parents after 90 days of employment • 4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment • Annual bonus based on company and individual performance • Remote work arrangement