Document Services Coordinator

Job not on LinkedIn

🔥 18 hours ago

🌲 North Carolina – Remote

🌲 North Carolina – Remote

💵 $35.5k - $56.9k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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PACIFICSOURCE

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1933

Not-for-profit health plans

📋 Description

• Coordinate intake, routing, and tracking of enterprise document requests • Track document projects and workflow activities to ensure timely completion of deliverables and deadlines • Schedule and support document governance meetings, including preparation of materials and follow-up activities • Coordinate annual document reviews and document lifecycle management activities • Maintain workflow tracking systems, project records, and supporting documentation • Monitor project status and communicate updates, risks, and deadlines to stakeholders • Coordinate communications and information exchange with business units and operational stakeholders • Prepare operational status reports and provide updates on workload, workflow, and project activity • Coordinate vendor interactions and scheduling activities to support document production and fulfillment services • Support process improvement efforts through workflow monitoring and documentation maintenance • Assist with departmental communications and stakeholder outreach • Support continuous improvement and operational effectiveness initiatives • Coordinate training logistics and related administrative activities • Maintain departmental records, files, and documentation • Meet department and company performance and attendance expectations • Perform other duties as assigned

🎯 Requirements

• Minimum of 3 years of project coordination, workflow administration, healthcare operations, business operations, communications, or related administrative support functions required • Experience coordinating multiple projects, managing timelines, and working with cross-functional stakeholders preferred • High school diploma or equivalent required • Knowledge of project coordination and workflow management principles • Knowledge of business communication and stakeholder engagement techniques • Knowledge of scheduling, meeting coordination, and administrative support practices • Knowledge of reporting tools, workflow tracking systems, and project management applications • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams • Knowledge of documentation management, record retention, and process documentation practices • Basic understanding of healthcare operations and regulatory compliance requirements • Ability to read and comprehend both written and spoken English • Ability to communicate clearly and effectively • Ability to stoop and bend, sit and/or stand for extended periods, perform repetitive typing/sorting/filing motions, and lightly lift and carry files and business materials • Follow PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information

🏖️ Benefits

• Equal opportunity employment • Ergonomically configured equipment • Travel required approximately 10% of the time