Document Services Coordinator

Job not on LinkedIn

🔥 15 hours ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $35.5k - $56.9k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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PacificSource Health Plans

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1933

🏥 Healthcare

🛡️ Insurance

⚕️ Healthcare Insurance

Healthcare • Insurance • Healthcare Insurance

PacificSource Health Plans is a healthcare provider that offers a range of health insurance solutions, including plans for individuals, families, and employers. Their offerings include Medicare and Medicaid plans, dental coverage, and administrative services for small and large groups. Committed to member care, PacificSource emphasizes customer service and provides various resources for health management, including mental health support and wellness programs.

📋 Description

• Coordinate intake, routing, and tracking of enterprise document requests • Track document projects and workflow activities to ensure timely completion of deliverables and deadlines • Schedule and support document governance meetings, including preparation of materials and follow-up activities • Coordinate annual document reviews and document lifecycle management activities • Maintain workflow tracking systems, project records, and supporting documentation • Monitor project status and communicate updates, risks, and deadlines to stakeholders • Coordinate communications and information exchange with business units and operational stakeholders • Prepare operational status reports and provide updates on workload, workflow, and project activity • Coordinate vendor interactions and scheduling activities supporting document production and fulfillment services • Support process improvement efforts through workflow monitoring and documentation maintenance • Assist with departmental communications and stakeholder outreach • Support continuous improvement and operational effectiveness initiatives • Coordinate training logistics and related administrative activities • Maintain departmental records, files, and documentation • Follow PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information • Perform other duties as assigned

🎯 Requirements

• Minimum of 3 years of project coordination, workflow administration, healthcare operations, business operations, communications, or related administrative support experience required • Experience coordinating multiple projects, managing timelines, and working with cross-functional stakeholders preferred • High school diploma or equivalent required • Knowledge of project coordination and workflow management principles • Knowledge of business communication and stakeholder engagement techniques • Knowledge of scheduling, meeting coordination, and administrative support practices • Knowledge of reporting tools, workflow tracking systems, and project management applications • Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams • Knowledge of documentation management, record retention, and process documentation practices • Basic understanding of healthcare operations and regulatory compliance requirements • Ability to read and comprehend written and spoken English • Ability to communicate clearly and effectively • Ability to meet department and company performance and attendance expectations • Ability to travel approximately 10% of the time • Ability to perform physical requirements including stooping, bending, extended sitting or standing, repetitive typing, sorting and filing, and light lifting and carrying

🏖️ Benefits

• Equal opportunity employment • Work-from-home arrangement • Ergonomically configured equipment • Opportunities to participate in continuous improvement and operational effectiveness initiatives • Training logistics and related administrative support • At-will employment