Accounts Payable Manager

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Palette Media

WebsiteLinkedInAll Job Openings

51 - 200 employees

📱 Media

🤝 B2B

Media • B2B

Palette Media is a creator-led talent management and marketing company that helps digital creators, influencers, and brands grow their audiences and execute bespoke campaigns. The firm combines in-house marketing strategists and talent managers to craft tailored strategies, facilitate partnerships between creators and brands, and scale creators’ influence and brand relationships.

📋 Description

• Own the full-cycle accounts payable process, including invoice intake, coding, approvals, payment processing, vendor maintenance, and reconciliations. • Ensure invoices are processed accurately and timely in accordance with company policies and approval workflows. • Manage vendor payments via ACH, wire transfers, checks, and other approved payment methods. • Monitor AP aging and proactively manage upcoming payment obligations, payment terms, and vendor communications. • Reconcile vendor statements, investigate discrepancies, and resolve issues with both vendors and internal stakeholders. • Maintain accurate vendor records, including W-9s, payment details, contracts, tax documentation, and supporting files. • Serve as the primary point of contact for AP-related inquiries from vendors, employees, and finance leadership. • Support month-end and year-end close activities through AP accruals, reconciliations, aging reviews, and expense reporting. • Prepare schedules and supporting documentation required for financial reporting and close processes. • Assist with 1099 preparation and other compliance-related reporting requirements. • Support audits by preparing AP schedules, reconciliations, and requested documentation. • Maintain accurate records that improve close readiness and reporting reliability. • Identify opportunities to improve AP workflows through automation, system enhancements, and process optimization. • Create, maintain, and improve AP documentation, including SOPs, process maps, approval workflows, payment procedures, close checklists, and escalation paths. • Build scalable processes that reduce manual effort while improving accuracy and visibility. • Maintain strong internal controls surrounding vendor setup, invoice approvals, payment processing, and recordkeeping. • Ensure compliance with company policies and documentation requirements. • Build strong vendor relationships through clear communication, professionalism, and proactive issue resolution.

🎯 Requirements

• 5+ years of accounts payable, accounting, or finance operations experience. • Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred • Experience owning full-cycle accounts payable processes, vendor management, and payment execution. • Strong understanding of accounting fundamentals, expense coding, accruals, reconciliations, and month-end close procedures. • Experience creating or maintaining SOPs, process documentation, workflows, or operational guides. • Proficiency with accounting systems and AP platforms such as NetSuite, QuickBooks, Sage Intacct, Bill.com, Ramp, Brex, Expensify, or similar tools. • Advanced Excel or Google Sheets skills, including reconciliations, reporting schedules, pivot tables, and data review. • Exceptional attention to detail and strong organizational skills. • Ability to manage multiple priorities in a fast-paced, evolving environment. • Strong written and verbal communication skills. • High degree of ownership, accountability, and discretion when handling sensitive financial information.

🏖️ Benefits

• Health insurance • Flexible work arrangements