Executive Operations Lead

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🔥 6 minutes ago

🏛️ District of Columbia, Washington – Remote

🏛️ District of Columbia – Remote ☕ Washington – Remote

💵 $92k - $109.9k / year

⏰ Full Time

🟠 Senior

⚙️ Operations

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Partnership for Large Election Jurisdictions

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2022

🤝 Non-profit

🏛️ Government

📚 Education

Non-profit • Government • Education

Partnership for Large Election Jurisdictions (PLEJ) is a national, nonpartisan nonprofit that builds a community of practice for election administrators in the United States representing large jurisdictions (generally those serving 250,000+ people or the four largest jurisdictions in a state). PLEJ facilitates peer-to-peer engagement through webinars and in-person convenings, produces crowd-sourced nonpartisan guides and toolkits, promotes retention and professional development for election officials, and elevates the operational challenges and needs of large election jurisdictions by working with government agencies, nonprofits, academics, and subject-matter experts. Leadership includes experienced county and city election administrators and the organization focuses on improving election administration, innovation, voter experience, and resource allocation for large jurisdictions.

📋 Description

• Maintain Executive Office master action tracker to ensure all important commitments are completed timely. • Capture commitments, key decisions, next steps, owners, deadlines, and open questions from executive meetings. • Monitor progress on priority follow-ups, identifying stalled, overdue, unclear, unowned, and/or at-risk items. • Draft follow-up emails, recap notes, internal task assignments, reminders, and next-step communications. • Coordinate with staff, contractors, partners, and other contributors to move deliverables through completion. • Help translate conversations quickly into clear next steps, timelines, owners, deliverables, and decision points. • Prepare briefing materials, agendas, background notes, talking points, timelines for priority meetings. • Support scheduling, preparation, follow-ups, and next steps for all priority external meetings. • Coordinate across staff, consultants, vendors, partners, and other contributors to keep projects moving. • Support broader organizational efforts and collaborate across teams to meet evolving priorities.

🎯 Requirements

• At least 5 years of experience in executive operations/support, project coordination, or similar role. • Demonstrated experience supporting a senior executive, leadership team, or high-visibility function. • Exceptional project management (ability to track action items, deadlines, owners, decisions, and follow-up). • Ability to follow up persistently and professionally with senior leaders, staff, and external stakeholders. • Strong written communication (clear emails, agendas, summaries, briefing notes, and executive updates). • Experience preparing leadership for meetings, presentations, briefings, or priority external engagements. • Comfort operating in a fast-moving, mission-driven org with high attention to detail through completion. • Proficiency with Google Workspace, Zoom, project management systems, CRMs, and similar products. • Ability to work professionally with sound judgment, discretion, emotional intelligence, and nonpartisanship. • Experience in an election, public administration, philanthropy, association, or public-service environment (preferred). • Experience preparing materials and supporting priority briefings, meetings, presentations, or engagements (preferred). • Experience building internal operating systems (project trackers, dashboards, templates, or workflows) (preferred).

🏖️ Benefits

• Fully covered medical, dental, vision, short-term and long-term disability, and term life insurance premiums for the employee (employee’s family may be added at employee’s expense) • Unlimited PTO • 14 observed holidays and generous holiday schedule • 401(k) retirement plan