Catalog and Technical Documentation Administrator

🔥 2 minutes ago

🌪️ Oklahoma – Remote

🌪️ Oklahoma – Remote

💵 $51k - $82k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Peraton

WebsiteLinkedInAll Job Openings

10,000+ employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Peraton is a mission-focused enterprise that supports national security initiatives through advanced IT and cyber services. They provide capabilities in areas such as cyber defense, cloud operations, engineering, and intelligence. With a commitment to solving complex challenges, Peraton integrates data-driven technologies to ensure mission success for their military and government clients.

📋 Description

• Build and maintain bills of materials (BOMs) and catalog records for communications and networking equipment, software and licenses, virtual machines, storage, servers, endpoints, and peripherals • Research vendor datasheets, product descriptions, licensing information, and supporting documentation • Identify product specifications, purchase options, dependencies, and support requirements • Compare proposed catalog items against documented CLIN/SLIN requirements • Document SKU-to-SLIN mappings and supporting information • Coordinate technical or contractual questions with designated reviewers before approval • Prepare and load structured import files into the proprietary catalog/contract management system • Maintain SLIN/SKU identifiers, descriptions, specifications, quantities, pricing, parent/child option relationships, and configuration information • Research and document EOL, EOS, and EOM schedules • Coordinate with technical staff to verify replacements and update catalog records, BOMs, and product relationships • Gather and organize product pricing, discounts, margins, recurring charges, one-time purchases, and monthly versus outright purchase considerations • Prepare supporting calculations and documentation for Finance review • Coordinate with Asset Management and Logistics on serial-number tracking, delivery tracking, maintenance coverage, and renewal tracking • Review catalog data for accuracy, completeness, duplicate entries, and consistency with approved contractual requirements • Maintain supporting documentation, change history, and approval records • Track catalog items through research, review, approval, updates, replacement, and retirement • Follow up on missing information and escalate unresolved questions • Perform related administrative, data entry, and reporting tasks • Support the PMO with product documentation and reporting as requested

🎯 Requirements

• U.S. Citizenship • Ability to obtain and maintain eligibility for a Secret clearance • 2 years with BS/BA; 6 years with no degree • Experience maintaining accurate records, tracking costs or financial information, and resolving discrepancies • Comfort with business math, including percentages, discounts, costs, and monthly versus annual charges • Ability to learn margin and amortization calculations • Demonstrated technical aptitude and willingness to research unfamiliar equipment, software, and systems • Ability to read product information, compare specifications, identify missing or conflicting information, and recognize when technical review is needed • Clear written communication and consistent documentation habits • Ability to learn proprietary business systems, follow structured procedures, manage competing priorities, and complete assigned work with limited day-to-day direction • Ability to coordinate professionally across Finance, Purchasing, Asset Management, Logistics, PMO, and technical teams • Experience maintaining a product catalog, inventory list, SKU master, price list, purchasing records, or BOM library is desired • Experience with product ordering, estimating, vendor quotes, customer accounts, or business financial tracking is desired • Advanced Excel skills, including pivot tables, lookup functions, data validation, and reconciliation of large datasets are desired • Hands-on familiarity with computers, networking equipment, hardware configuration, software installation, or technical troubleshooting is desired • Familiarity with enterprise IT products and hardware, software, subscriptions, perpetual licenses, maintenance, and support offerings is desired • Experience with structured data imports, business management systems, inventory systems, or contract management applications is desired • Exposure to government contracting, controlled documentation, or processes requiring traceable records and approvals is desired • Relevant technical training or certifications, or willingness to pursue role-appropriate training, is desired • Working proficiency in Microsoft Excel, including organizing spreadsheets, sorting and filtering data, using basic formulas, and comparing records across worksheets • Ability and willingness to develop proficiency in pivot tables, data validation, and larger-file reconciliation • Standard business hours with cross-functional coordination are required • Must maintain a quiet, distraction-free home office environment

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • Life insurance • Health savings account • Short-term disability • Long-term disability • Employee Assistance Program (EAP) • Parental leave • 401(k) • Paid time off (PTO) for vacation • Company-paid holidays • Potential eligibility for overtime • Potential eligibility for shift differential • Discretionary bonus may be available • Training provided on the proprietary catalog system, contractual catalog structure, documentation standards, and applicable product and licensing concepts

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