Associate Director, Registered Fund Administration

🔥 2 hours ago

🇺🇸 United States – Remote

💵 $80k - $110k / year

⏰ Full Time

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

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PINE Advisor Solutions

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2018

💸 Finance

📋 Compliance

🤝 B2B

Finance • Compliance • B2B

PINE Advisor Solutions is an outsourced fund and advisory-services firm that provides institutional-quality operational, financial, governance and compliance support to asset managers and fund sponsors. The company delivers outsourced Chief Compliance Officer and compliance programs, outsourced CFO and fund accounting oversight, fund officer and governance services, distribution and broker-dealer support, and middle- and back-office managed services for Registered Funds (mutual, interval, closed-end), ETFs, and private funds. PINE positions itself as an embedded partner to scale operations, streamline regulatory filings and examinations, and support fund distribution, and supports over $50B in assets under advisement across 100+ fund structures. PINE is also noted as a Centralis company.

📋 Description

• Serve as the primary day-to-day contact for multiple fund clients, managing deliverables and deadlines across your client book • Serve as primary reviewer of fund administrator and fund accountant deliverables, escalating issues to Directors as needed • Perform detailed and analytical reviews of fund regulatory filings including Forms N-CSR, N-PORT, N-CEN, 24F-2, 10-Q, 10-K, 8-K, repurchase offers and annual prospectus updates • Oversee fund expense administration activities • Review fund income and capital gain distributions • Review and maintain valuation schedules of private investments • Prepare and coordinate materials relating to fund board meetings, valuation committee meetings, and disclosure control meetings relating to the Sarbanes-Oxley Act • Coordinate the external audit and tax process on behalf of clients, serving as main audit contact • Build and maintain strong relationships with clients and business partners • Train and mentor Associates, reviewing their work and providing day-to-day feedback • Draft and maintain process procedures for recurring deliverables and keep client workflows, deadlines, and task status current in internal systems and tools • Maintain knowledge of changing industry regulations

🎯 Requirements

• 5+ years of experience in the financial services industry, with a strong preference for fund accounting, fund administration, or audit of registered fund products • Bachelor’s degree in accounting, finance, business, economics, or a related field required • Demonstrated expertise in regulatory and compliance reporting for registered funds • Proficient in Microsoft Office Suite with advanced Excel skills (e.g., pivot tables, formulas, data analysis) • Exceptional written and verbal communication skills, with the ability to articulate complex financial concepts clearly • Proven ability to manage multiple priorities and deliver high-quality work under tight deadlines • Strong organizational skills and attention to detail, especially in financial and compliance documentation • Proactive, resourceful, and comfortable operating in a dynamic, high-growth environment • Eagerness to learn and apply regulatory changes and industry best practices • Collaborative mindset with a strong commitment to client service and team success

🏖️ Benefits

• Health Insurance – we cover 100% of the cost for employees • A comprehensive selection of medical, dental, and vision health plans • Life and disability insurance • 401(k) savings plan • Unlimited vacation policy • Paid maternity and paternity leave • Flexible work-from-home options • Opportunities to learn and hone new skills • Leadership opportunities and substantial contributions to the company

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