Operations Administrative Assistant

🔥 16 hours ago

🇺🇸 United States – Remote

💵 $24 - $28 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Planet Depos

WebsiteLinkedInAll Job Openings

201 - 500 employees

⚖️ Legal

🤝 B2B

Legal • Legal Tech • B2B

Planet Depos is a premier court reporting and litigation technology company, providing services across the globe. Specializing in real-time court reporting, legal videography, and remote proceedings, Planet Depos leverages advanced AI tools to deliver secure and efficient litigation support. With a large network of certified court reporters and comprehensive technology solutions, they serve legal professionals in over 55 countries, offering transcription, translation, and interpretation services. Planet Depos is praised for their professionalism, reliability, and innovative technology, ensuring that legal proceedings are conducted smoothly and effectively anywhere in the world.

📋 Description

• Provide comprehensive administrative support to Operations leadership, including the executive team • Schedule Operations meetings and compile/distribute agendas, notes, and recordings • Maintain Operations intranet pages amid personnel and policy changes • Update and distribute Operations documentation and training materials • Draft weekly Operations updates for the executive team • Draft Operations-specific and company-wide newsletters • Track management deadlines, employee training requirements, and promotion benchmarks • Assist with expense reporting and reconciliations • Coordinate department-specific events, travel arrangements, activities/tours, and restaurant reservations • Arrange meeting rooms, catering, and hotel rooms for quarterly executive team meetings • Assist with monthly and quarterly reporting • Maintain distribution lists, email templates, and organizational charts • Support new employee onboarding, including job descriptions, resume and assessment review, and candidate filtering • Update documentation in company-wide databases • Arrange cards and gifts for Operations employees • Provide other administrative support as needed

🎯 Requirements

• Minimum 3 years of prior AA or EA experience • 2- or 4-year college degree • Proficiency in all Microsoft products (Word, Excel, Teams, SharePoint, PowerPoint) • Proficiency in arranging travel (flights, hotels, tour and restaurant reservations, etc.) • Excellent attention-to-detail and organizational skills • Excellent time-management and prioritization skills • Must act proactively and with urgency, and offer creative solutions when necessary • Must maintain a collaborative, positive, and professional mindset • Must maintain a flexible work schedule • Must work well under pressure and without direct supervision • Must be able to work in a confidential and professional environment • Ability to perform the essential physical functions of the role, with reasonable accommodations available

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • Health Savings Account • Voluntary Term Life Insurance • Voluntary Long-Term Disability • Paid Time Off • Paid Holidays • 401(k) • Employee Assistance Program (EAP)