Internal Payroll Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Private Duty Staffing

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

🎯 Recruiter

Consulting • Logistics • Recruitment

Private Duty Staffing is a Detroit-based staffing and recruitment firm that connects employers and job seekers. The company provides talent search, recruitment and hiring, onboarding, employment compliance, and payroll management, offering staffing solutions for employers and career opportunities for job seekers. They present services geared toward managing workforce needs, scheduling consultations, and supporting employer compliance and payroll.

📋 Description

• Manage and coordinate the company side of the payroll process • Serve as the primary operational link between internal teams and the third-party payroll provider • Support the full U.S. payroll cycle, including preparation, validation, processing coordination, payment execution, reconciliation, reporting, and issue resolution • Maintain and coordinate payroll-related employee and worker information • Collect and validate time, attendance, pay changes, bonuses, reimbursements, deductions, tax information, and payroll adjustments • Follow up with supervisors and internal teams to ensure payroll information is complete and approved • Submit accurate and authorized payroll information within established deadlines • Coordinate with the third-party payroll provider throughout each payroll cycle • Review preliminary payroll reports and identify errors, missing workers, unusual amounts, tax withholding issues, and other discrepancies • Coordinate corrections and prepare payroll for authorized management approval • Monitor payroll execution and confirm approved payroll has been processed • Review and coordinate resolution of failed, rejected, delayed, or incorrect payments • Reconcile completed payroll against approved source information and provider reports • Maintain payroll reports, approvals, reconciliation records, and supporting documentation • Coordinate payroll-related employee and worker inquiries • Assist with payroll accounting, reporting, periodic documentation, and process improvements

🎯 Requirements

• Hands-on experience processing or coordinating U.S. payroll is required • Working knowledge of U.S. federal, state, and local payroll tax withholding requirements • Practical experience reviewing payroll information, deductions, adjustments, tax withholdings, payroll reports, and payment results • Experience identifying and resolving payroll discrepancies or coordinating corrections with a payroll provider • Experience working with a third-party payroll provider or payroll processing system • Strong numerical accuracy and attention to detail • Ability to review payroll data and identify missing, inconsistent, or unusual information • Good organizational, reconciliation, and problem-solving skills • Ability to manage recurring payroll deadlines and follow up on outstanding requirements • Strong written and verbal English communication skills • Ability to coordinate professionally with employees, managers, internal departments, and external service providers • Ability to handle confidential payroll, compensation, banking, tax, and employee information responsibly • Ability to work independently in a structured remote environment • Comfortable using Microsoft Outlook, OneDrive, Microsoft 365/Office applications, spreadsheets, online collaboration tools, and payroll, timekeeping, or accounting systems • General accounting, finance administration, or data-entry experience alone does not satisfy the minimum qualification unless the candidate also has hands-on U.S. payroll experience • Educational background in Accounting, Finance, Business Administration, or a related field (preferred) • Experience supporting U.S. payroll for a distributed or remote workforce (preferred) • Experience with payroll reconciliation, payroll reports, tax withholding, and financial documentation (preferred) • Experience working with high-volume employee or worker records (preferred) • Experience using payroll, timekeeping, accounting, or financial systems (preferred)

🏖️ Benefits

• Fully remote work environment • Structured payroll processes and clearly defined responsibilities • Long-term opportunity within a growing organization • Exposure to accounting, payroll controls, reconciliation, and financial operations • Opportunity to work across the full U.S. payroll cycle and apply existing payroll expertise • Collaboration with Accounting, HR, Operations, Management, and external payroll providers