Executive Assistant

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 £47k - £57k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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QAD

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1979

🏭 Manufacturing

📦 Logistics

🍽️ Food & Beverage

Manufacturing • Logistics • Food & Beverage

QAD is a company specializing in enterprise resource planning and industrial transformation solutions. Their Adaptive Enterprise platform helps businesses optimize processes, align people with technology, and manage critical business challenges. QAD's offerings include software for manufacturing, inventory management, supply chain planning, quality management, and global trade compliance. Their solutions serve a range of industries, including automotive, consumer products, food and beverage, industrial manufacturing, and more. The company focuses on becoming an adaptive enterprise by integrating advanced scheduling and data-driven insights.

📋 Description

• Coordinate projects and related tasks supporting the COO and executive functions across QAD globally • Support ad hoc analysis and documentation preparation • Create content and execute communication tasks • Manage complex executive calendars across multiple time zones • Coordinate meeting requests and prioritize executive schedules • Prepare and submit executive expense reports • Draft correspondence, presentations and documents, including confidential communications • Organize domestic and international travel, itineraries, visas, accommodation and logistics • Prepare agendas, briefing materials and meeting documentation • Organize internal and external meetings, reminders, logistics and content • Handle executive correspondence and follow up on action items • Monitor executive action items and ensure completion • Manage calendars, meeting requests, budgets and travel spend • Act as point of contact among executives, employees and external partners • Work closely with FP&A • Build relationships with counterpart Executive Assistants and key stakeholders • Identify and implement process or AI-enabled improvements

🎯 Requirements

• 3 years or more experience in executive support or administrative support areas • Experience supporting C-level executives within a fast-paced, global organization is highly desirable • Strong project coordination skills • Strong organizational skills and ability to prioritize multiple tasks with excellent attention to detail • Strong analytical skills • Ability to work independently and as part of a team • Ability to handle confidential information with discretion • Excellent written and spoken English • Excellent Microsoft Office skills, including Outlook, Excel and PowerPoint • Advanced proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, Google Sheets, Google Slides, Google Drive and Google Chat • Experience using Google Meet and Microsoft Teams • Excellent time management skills • Ability to work over various time zones • Trustworthy, professional, discreet, calm under pressure, proactive, resourceful, adaptable, dependable and detail-oriented

🏖️ Benefits

• Health and well-being programs supporting work-life balance • Opportunity to join a growing business during expansion and transformation • Collaborative culture • Growth and opportunity environment • Compensation package based on experience and desired skill set • Equal opportunity and diversity, equity and inclusion programs