Administrative Specialist

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QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Manage files and facilitate transitions to new digital formats • Update templates and standardizations and contribute to continuous improvement initiatives • Provide technical support to staff for administrative software applications • Perform word processing, proofreading, spreadsheet data entry and reporting • Update specification files and maintain internal resumes • Manage proposal processes • Research companywide and departmental events and coordinate travel • Schedule, deliver and manage logistics for company training and onboarding programs • Create, prepare, track and present internal companywide meetings • Track and implement policy and procedure updates, including proofreading for accuracy • Research and purchase employee and client gifts and SWAG and manage delivery logistics • Track and fulfill document requests • Monitor and manage the general email inbox and phone messages • Manage small- to moderate-scope special projects • Arrange travel and book industry events, including coordination and reservations • Manage email and calendars • Develop company meeting presentations and coordinate content among contributors • Manage expenses • Support departmental directors with special projects • Assist with professional licensing • Complete assigned tasks and deliverables on time and on budget • Collaborate with colleagues across the organization to align work with company goals and departmental objectives

🎯 Requirements

• Minimum of seven years of experience in a professional office or consulting services environment and providing executive-level support • Knowledge of administrative and clerical procedures and systems • Knowledge of booking and arranging travel and events • Continued and progressive knowledge of administrative tasks required for an engineering firm • Advanced proficiency with MS Office Suite: Excel, Word, Outlook, PowerPoint, Teams and SharePoint • Proficiency with Adobe and/or Bluebeam • Skill using artificial intelligence, machine learning and generative artificial intelligence • Accuracy and attention to detail • Typing with minimal errors • Ability to maintain confidentiality and handle sensitive information • Ability to work successfully in a remote environment with effective communication and organizational skills • Self-motivation, proactiveness and resourcefulness in a distraction-free workspace • Ability to maintain neat, orderly and complete documents and project files • Ability to analyze and prepare documents, reports and correspondence • Effective oral and written communication of technical and non-technical information • Ability to work independently or under limited supervision and as part of a team • Ability to work under pressure and meet close deadlines • Ability to manage multiple tasks and adapt to changing business requirements • Ability to communicate status proactively to managers and stakeholders • Willingness to operate within QC Servion’s communication standards, process framework and project-tracking tools • Ability to travel up to 5%, potentially to any or all 50 US states

🏖️ Benefits

• Choice of comprehensive medical plans, including two PPO-style plans and an HDHP with HSA option • Flexible spending accounts (FSA) • Dental and vision plans • Medical, dental and vision benefits extended to spouse/domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO including additional paid time off during the last week of the year • Company-paid life insurance coverage for employees and eligible dependents • Short- and long-term disability and AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment