Senior Administrative Associate

🔥 10 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Provide general administrative and clerical support, including word processing, proofreading, spreadsheet data entry and reporting • Update specifications files and create and maintain internal resumes • Coordinate staff delivery and manage onboarding training schedules • Create, prepare, track and present internal company-wide meetings, including monthly, quarterly and ad hoc sessions • Update and proofread policies and procedures with 100% accuracy • Research and purchase employee and client gifts and assist with swag logistics • Manage files, templates and standardization • Track document requests and ensure timely fulfillment and accurate recordkeeping • Support special projects, including basic small project management and coordination • Manage the general email inbox and phone messages, responding to inquiries and directing them appropriately • Book travel arrangements and register staff for industry events, including coordination, reservations and tracking • Manage email and schedules • Develop company meeting presentations and coordinate content among contributors • Manage expenses • Complete assigned tasks and deliverables on time and on budget • Perform other related duties as assigned

🎯 Requirements

• Minimum of five years of experience in a professional office or consulting services environment • Knowledge of administrative and clerical procedures and systems, including word processing, file and record management, form design and office procedures • Knowledge of booking and arranging travel and events • Continued and progressive knowledge of administrative tasks required for an engineering firm • Skill using MS Office Suite: Excel, Word, Outlook, PowerPoint, Teams and SharePoint • Skill using Adobe and/or Bluebeam • Skill using artificial intelligence, machine learning and generative artificial intelligence • Ability to complete assignments accurately and with attention to detail • Typing with minimal errors • Effective oral and written communication of technical and non-technical information • Ability to work successfully as a team member and independently with supervision • Ability to maintain confidentiality and handle sensitive information • Ability to communicate status proactively to managers and stakeholders • Ability to receive feedback, redirection and pushback constructively • Willingness to learn and operate within QC Servion’s communication standards, process framework and project-tracking tools • Ability to work successfully in a remote environment through effective communication, organization, self-motivation, proactiveness and resourcefulness • Ability to maintain neat, orderly and complete documents and project files • Ability to analyze and prepare documents, reports and correspondence • Ability to work under pressure and meet close deadlines • Organizational skills to manage multiple tasks and adapt to changing business requirements • Ability to cover standard business hours, 8:00 AM–5:00 PM, in CST, PST or a combination of both • Ability to travel up to 5%, potentially to any or all 50 US states

🏖️ Benefits

• Choice of comprehensive medical plans, including two PPO-style plans and a HDHP with HSA option • Flex spending accounts (FSA) • Dental and vision plans • Comprehensive medical, dental and vision benefits extended to spouse/domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO including additional paid time off during the last week of the year • Company-paid life insurance coverage for employees and eligible dependents • Short- and long-term disability and AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment