Executive Assistant I

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $32 - $43 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Ryan

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1991

💼 Consulting

🛡️ Insurance

💸 Finance

Consulting • Insurance • Finance

Ryan is a leading global tax services and software provider dedicated to delivering end-to-end tax solutions. Specializing in tax recovery, consulting, compliance, technology, and legal services, Ryan assists clients in optimizing their tax performance, improving profitability, and increasing cash flow. The firm provides strategic tax advisory services without being bound by Sarbanes-Oxley restrictions, focusing on identifying and correcting tax errors, minimizing overpayments, and reducing risk. Ryan develops innovative tax technology solutions and serves as a strategic advocate for its clients, including major corporations such as Chrysler.

📋 Description

• Support executives, department professionals, division heads, officers, or managers with daily responsibilities • Provide outstanding administrative support while representing the Firm professionally and positively • Act as an extension of the Principal when dealing with colleagues and clients • Maintain email, written, phone, and fax communications while the Principal is traveling • Prepare reports, meeting minutes, correspondence, documents, spreadsheets, and presentations • Manage schedules, appointments, itineraries, meetings, travel, conference calls, and expense reports • Coordinate and follow up extensively to optimize the Leader’s time • Organize and prioritize multiple tasks under strict time constraints • Answer and transfer telephone calls and take accurate messages • Manage correspondence and electronic and hard-copy filing systems • Read, sort, and distribute incoming mail • Route client documentation to Managers when client deadlines are involved • Handle confidential and sensitive company and personal information • Review and edit client-related documentation • Maintain client and administrative filing procedures • Improve internal processes and help develop Firm policies as needed • Assist with other projects and perform other duties as assigned

🎯 Requirements

• High school diploma • 3+ years of experience performing administrative duties for an individual, group, or department • Strong grammatical and proofreading skills • Experience making contacts of a sensitive, complex, and confidential nature • Advanced skills in Microsoft Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research • Valid driver’s license required • Notary Public preferred • Ability to handle confidential and sensitive company and personal information • Ability to complete assignments with little supervision • US work authorization without now or future visa sponsorship requirement

🏖️ Benefits

• Hybrid Work Options • Award-Winning Culture • Generous Personal Time Off (PTO) • 14-Weeks of 100% Paid Leave for New Parents (Adoption Included) • Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement • Benefits Eligibility Effective Day One • 401K with Employer Match • Tuition Reimbursement After One Year of Service • Fertility Assistance Program • Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service • Freedom to do their best work in the way they work best • Flexibility to meet the demands of professional and personal lives