IT Procurement Specialist

Job not on LinkedIn

🔥 2 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🛒 Procurement

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Salas O'Brien

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

🏗️ Construction

🏥 Healthcare

Consulting • Construction • Healthcare

Salas O'Brien is a multidisciplinary engineering and design firm delivering MEP, structural, civil, energy and resiliency, process engineering, digital automation, and sustainability and forensic consulting for buildings, industrial facilities, and infrastructure. The firm specializes in advanced energy and renewables, decarbonization strategy, microgrids, energy optimization, and integrated facility design and commissioning, serving institutional, healthcare, education, data center, aerospace, and manufacturing clients. Salas O'Brien focuses on sustainable, resilient solutions and technical project delivery for other organizations and public-sector partners.

📋 Description

• Maintain accurate records of hardware and software assets throughout their lifecycle • Track physical equipment from acquisition and deployment through reassignment, return, and retirement • Assist with assigning or removing software access based on business needs, approvals, and usage • Maintain software license records and monitor availability, utilization, and renewal dates • Support audits and reconciliation of hardware, software, and inventory records • Coordinate with IT team members and business partners to resolve asset information issues • Source and order IT equipment, including laptops, peripherals, mobile devices, and infrastructure components • Coordinate approved procurement requests with internal teams and vendors • Track purchase requests, orders, delivery dates, and equipment receipt • Monitor vendor contracts and subscription timelines; assist with purchases and renewals • Maintain procurement records, quotes, order confirmations, and related documentation • Process IT invoices and ensure expenses are coded appropriately • Review invoices against purchase records, quotes, and order confirmations • Resolve invoice discrepancies with internal teams and vendors • Maintain purchase and payment records and track recurring expenses and renewal costs • Support reconciliation of vendor accounts, subscriptions, and purchase activity • Maintain trackers, spreadsheets, and basic reports for IT assets, purchases, invoices, contracts, and renewals • Organize electronic records and respond to routine stakeholder requests • Support process improvements and perform related duties and special projects

🎯 Requirements

• Diploma or bachelor's degree in Commerce, Business Administration, Information Technology, Supply Chain Management, or a related field • Strong attention to detail and accuracy when handling records, invoices, and data • Familiarity with common IT hardware, software, and technology terminology • Proficiency in Microsoft Excel for tracking data, organizing information, and creating basic reports • Working knowledge of Microsoft Outlook, Word, and Teams • Clear and professional written and verbal communication skills • Strong organizational and time-management abilities, with the ability to manage multiple requests and priorities • Ability to follow established procedures and appropriately handle confidential information • Preferred coursework in procurement, supply chain management, accounting, finance, or information technology • Preferred internship, co-op, academic, volunteer, or entry-level exposure to procurement, inventory management, finance, administration, or IT support • Preferred exposure to asset-management, purchasing, accounting, help-desk, or ticketing systems • Occasional travel may be required to support equipment inventories, office activities, or team collaboration

🏖️ Benefits

• Medical, dental, and vision insurance • 401(k) with company match • Paid time off and company holidays • Wellness programs and employee assistance resources • Professional development support • Employee-owned company