Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Scala Staffing

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Scala Staffing is a remote staffing and outsourcing firm that matches growth-driven companies with vetted virtual assistants and remote teams. Their services include candidate sourcing and assessment, cultural and communication training, onboarding support, hourly billing with time tracking, and consolidated invoicing. The website highlights offerings for virtual assistants, web design & development, digital marketing, and customer support, and emphasizes a training-first approach, long-term placements, and end-to-end management of recruitment and team integration. Site metrics shown include large numbers of tasks completed and assistants interviewed, and roughly four years in business.

📋 Description

• Schedule and publish content across social media platforms, primarily Instagram • Create and edit basic Reels, carousels, and graphics using Canva • Write captions and calls-to-action aligned with brand voice • Repurpose existing content into new formats • Manage Stories and engagement activities • Respond to comments, direct messages, and inquiries • Follow up with warm leads and potential clients • Track and report basic social media performance metrics • Research trends and suggest content ideas to improve engagement • Respond to routine client inquiries and messages • Send reminders for check-ins, appointments, and program milestones • Monitor client engagement and flag concerns when necessary • Follow up with inactive clients using established processes • Organize client feedback and check-in responses • Post community updates, client wins, and engagement content • Assist in maintaining a supportive and active online community • Escalate coaching-related questions or complex concerns to the appropriate team member • Review and verify client onboarding forms • Set up new clients in coaching and CRM platforms • Input client information, goals, and relevant data • Assign existing templates, programs, and resources • Send onboarding instructions and welcome materials • Confirm client access to required platforms and resources • Maintain organized client records and databases • Identify missing information and coordinate follow-ups • Design and format e-books, guides, and resources using Canva • Organize and update digital product libraries • Create recipe cards, resource sheets, and educational materials • Upload and manage digital products on relevant platforms • Help transform existing business knowledge into scalable resources • Prepare digital products for website publication and sales • Assist with Shopify store setup and management • Upload and update products, descriptions, pricing, and images • Organize collections and product categories • Monitor incoming orders and fulfillment status • Track orders and assist with issue resolution • Respond to customer inquiries and support requests • Process returns and exchanges according to company policies • Assist with product launches and promotional campaigns • Monitor basic store performance and sales metrics • Identify opportunities to improve customer experience and conversions

🎯 Requirements

• Experience with social media management and content posting (Instagram, etc.) • Strong written communication skills for DMs, comments, and customer service • Familiarity with Shopify (or ability to learn quickly) for store building and management • Comfortable managing multiple types of tasks across two different businesses • Versatile and adaptable, comfortable switching between social media, client engagement, and e-commerce tasks • Proactive self-starter who can manage inquiries and community engagement with minimal oversight • Interested in a role that grows over time, from part-time to full-time as the business scales • Prior experience supporting a fitness, coaching, or e-commerce business is a plus • Basic understanding of SEO and digital ad management is a plus

🏖️ Benefits

• Opportunity to grow with the business and potentially transition into a larger role as operations expand • Potential transition from part-time to full-time as the business scales