Construction Administrative Virtual Assistant

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Assist with preparing detailed estimates and proposals • Organize project information, pricing, materials, and supporting documentation • Support commercial bid and estimating workflows • Prepare invoices and other project documentation • Maintain organized project records • Follow up with clients regarding estimates, invoices, and project updates • Send progress photos and routine project communications • Help communicate schedule, material, or project updates as directed • Track outstanding client follow-ups and next steps • Handle recurring computer-based and back-office tasks • Maintain customer and project information • Assist with CRM management as systems are implemented • Organize documents, photos, estimates, and invoices • Support additional administrative responsibilities as assigned • Create approximately 1–2 simple Facebook project-update posts per week • Use project photos and information provided by the client • Utilize AI tools such as ChatGPT or Claude to assist with captions while ensuring content sounds natural and personalized • Learn the owner's processes and gradually take on more responsibility • Perform services professionally according to agreed timelines, guidelines, and deliverables

🎯 Requirements

• Previous administrative or business support experience required • Construction, contracting, or home services experience preferred • Estimating or invoicing experience preferred • Commercial construction experience is a plus • Strong computer and organizational skills • CRM experience preferred • Strong written English communication • Experience using AI productivity tools is a plus • Light social media experience is a plus • Knowledge of GoHighLevel (client will be transitioning to this at some point) • Knowledge of Microsoft Office / Google Workspace • Knowledge of Microsoft Excel / Google Sheets • Knowledge of ChatGPT / Claude • Knowledge of Facebook/Instagram • Organized and detail-oriented • Comfortable with numbers, estimates, and documentation • Strong follow-through • Proactive and able to work independently • Comfortable communicating with construction clients • Able to learn the owner's processes and gradually take on more responsibility • Comfortable using AI tools to improve efficiency • Availability for 20 contracted hours per week, Monday through Friday • Ability to work flexible CST business hours • Native or near-native English accent required • Female gender preference

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you