Executive Assistant – Part Time

🕒 June 1

🗽 New York – Remote

🗽 New York – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Wing Assistant

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

☁️ SaaS

⚡ Productivity

💰 $2.1M Seed Round on 2022-03

B2B • SaaS • Productivity

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive • Gather context and information before escalating matters to Linda, filtering urgency and importance appropriately • Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency • Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff • Summarize only critical information and updates that Linda actually needs to know • Track client requests, project progress, equipment/orders, pending fixes, and follow-ups • Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates • Escalate concerns and issues only when necessary • Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention • Help protect the executive’s time through critical thinking, organization, and proactive decision-making

🎯 Requirements

• 5+ years of related experience • Strong organizational and multitasking skills in a fast-paced environment • Excellent written and verbal communication skills • Strong customer service mindset with experience handling staff and client communications • Proven ability to work independently and think critically • Good judgment with the ability to prioritize urgency and importance • Proactive, self-managing, and highly organized • Experience attending meetings, taking notes, and tracking follow-ups/action items • Strong English proficiency (reading, writing, and speaking with a neutral accent) • Ability to create boundaries and help protect executive bandwidth • Experience working in fast-paced work environments • Schedule flexibility to occasionally attend important meetings as needed • Microsoft Teams (Intermediate Level)

🏖️ Benefits

• Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay