PT Ops, Admin Virtual Assistant

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🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Sigma Systems

WebsiteLinkedInAll Job Openings

201 - 500 employees

📡 Telecommunications

⚡ Energy

☁️ SaaS

💰 $11M Venture Round - Tribold on 2009-01

Telecommunications • Energy • SaaS

Sigma Systems is a software company that provides cloud-native, API-driven BSS/OSS, product catalog, CPQ and order orchestration solutions for communications service providers and energy/utilities companies. It offers modular, TMF-compliant components and managed services — including AI-enabled automation and data-driven tools — to help operators modernize billing, monetization, and customer fulfillment processes with a SaaS and cloud-focused delivery model.

📋 Description

• Coordinate and track intern onboarding, documentation, start dates, required forms, and onboarding tasks • Serve as a primary administrative contact with the third-party organization responsible for hiring/employing interns • Follow up with interns, internal stakeholders, and outside partners to ensure onboarding requirements are completed • Maintain onboarding trackers, spreadsheets, employee/intern information, and administrative records • Coordinate travel, including flights, hotels, itineraries, and related logistics • Assist with expense reports, reimbursements, receipts, and expense tracking • Provide general administrative and operational support to company leadership • Communicate with outside vendors and service providers • Assist with vendor documentation, agreements, renewals, and basic contract administration/tracking • Maintain organized electronic files and operational documentation • Use Excel to maintain trackers, reconcile information, prepare basic reports, and organize operational data • Help establish or improve processes where formal procedures may not yet exist

🎯 Requirements

• Approximately 15 hours per week • Part-time, long-term availability • 1099 contractor arrangement • Proficiency with Excel for trackers, reconciliation, basic reports, and operational data organization