Executive Assistant

Job not on LinkedIn

🔥 48 minutes ago

🇺🇸 United States – Remote

💵 $40 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Scale to Win

WebsiteLinkedInAll Job Openings

11 - 50 employees

☁️ SaaS

🤝 B2B

SaaS • B2B

Scale to Win is a political organizing and fundraising technology platform that provides two main products: Scale to Win Text (an all-in-one SMS/texting tool) and Scale to Win Dialer (a calling/dialer tool). The platform is built for organizers, campaigns, nonprofits, unions, and advocacy organizations, and was founded by veterans of Democratic and progressive campaigns. Key features include high deliverability, support for shortcode, toll-free and 10DLC numbers, integrations with ActBlue and NGP VAN, pay-as-you-go pricing, low per-message and per-call rates, script templates, advanced reporting, audience targeting, voicemail drops, and support during high-volume events like GOTV and fundraising drives. The company emphasizes scalability, security, and responsive client support and has case studies showing use in political campaigns and grassroots fundraising.

📋 Description

• Provide dedicated calendar, scheduling, email, and task-tracking support to executive leadership • Manage complex, shifting calendars for executive leadership, including scheduling meetings and placing calendar holds • Send and manage email meeting invites on behalf of executives • Coordinate scheduling logistics across internal and external stakeholders, resolving conflicts as they arise • Monitor and support executive email correspondence, flagging priority items and drafting responses as needed • Track tasks, deliverables, and follow-ups on behalf of executives • Maintain task lists and project boards to keep executive priorities organized and visible • Provide fast, reliable turnaround on scheduling and communication requests throughout the workday • Report to the Chief of Staff

🎯 Requirements

• Experience as an Executive Assistant or in a similar support role, ideally supporting senior executives • Extensive experience with Google Suite (Gmail, Calendar, Docs, Sheets, Slides) • Extensive experience with messaging platforms such as Slack • Experience with task/project tracking platforms such as Asana, Monday, or Trello preferred • Incredibly responsive, with the ability to turn around scheduling and communication requests quickly • Strong calendar management and scheduling skills, with comfort managing multiple executives' schedules simultaneously • Excellent written and verbal communication skills • High degree of discretion and professionalism when handling sensitive or confidential information • Strong organizational skills and attention to detail • Ability to work independently, prioritize effectively, and adapt to shifting priorities • Ability to maintain a consistent, reliable schedule • Currently based in the United States and legally authorized to work in the U.S. without requiring sponsorship now or in the future

🏖️ Benefits

• Equal opportunity employer • Inclusive interview process and interview accommodations available upon request • Non-negotiable salary policy