Administrative Coordinator

🔥 14 hours ago

🇺🇸 United States – Remote

💵 $12k - $22k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SCS Global Services

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1984

💼 Consulting

🍽️ Food & Beverage

🏥 Healthcare

Consulting • Food & Beverage • Healthcare

SCS Global Services is a global leader in third-party certification, validation, and verification services with a strong focus on sustainability. The company provides a comprehensive range of certification services for various industries, including apparel and textiles, climate change, corporate sustainability, food safety, green building, and sustainable forestry. They offer certifications for organic products, recycled content, carbon neutrality, and sustainable supply chains, among others. Through their services, SCS Global Services aims to drive positive global change by promoting sustainable practices and supporting environmentally conscious companies.

📋 Description

• Support staff and clients through the certification process • Manage and organize client data and files • Maintain program files and client records • Work with staff and contract auditors • Upload client information into databases • Issue certificates, work orders, and invoices • Support Technical Coordinators/Associates and Program Manager in certification administration • Help create process efficiencies • Make travel arrangements for Technical Coordinators/Associates and team members • Complete database uploads and manage package data for clients • Create certificates and send them to clients • Support administrative tasks and reach out to clients as necessary • Manage client databases and records, including applications, reports, certificates, work orders, and invoices • Ensure program compliance with SCS Global Services quality system • Maintain new, existing, and archived program files • Arrange travel bookings for auditors and staff • Create and send invoices for initial clients, incorporating expense reports and invoices received • Support creation of work orders for renewal clients • Review expense reports for contractors, vendors, and regional auditors • Send work orders, invoices, certificates, and other required items to clients • Track and manage client deadlines for program correspondence • Establish and communicate project milestones and deadlines to staff and contract auditors • Support customers with audit scheduling • Manage auditors' travel budgets and support auditor calendars • Carry out travel booking and logistical arrangements

🎯 Requirements

• High School Diploma General Education • Experience in data management • Experience with organization and customer service • Excellent organizational skills and strong attention to detail • Excellent observation and data management skills • Ability to complete time-sensitive projects and provide realistic deadlines • Initiative and ability to work independently; responsive and adaptive to team environment • Ability to switch tasks quickly and comfortably • Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook • Strong communication skills and demonstrated abilities in critical analysis • English and Spanish written communication and potentially phone conversations • Associate's Degree in a related field preferred • Experience with Salesforce preferred

🏖️ Benefits

• Remote, home-office based role • Flexible working arrangements • Travel with local, domestic, and/or international trips may be included