Accounts Payable Specialist

Job not on LinkedIn

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $78.8k - $95.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 4%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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SmartTech

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2014

🤝 B2B

🏢 Enterprise

💼 Consulting

B2B • Enterprise • Consulting

SmartTech is a Cairo-based digital transformation and IT services company (founded 2013) that provides web and mobile development, e‑commerce platforms, enterprise software implementations and outsourcing. They offer solutions such as CRM, ERP (including Odoo and Microsoft Dynamics), ECM, Facility Management System (FMS), enterprise content and e‑commerce storefronts, plus services in BI, QA, and cloud (AWS). SmartTech also provides training and staffing/outsourcing (DotNet, Java, consultants) and positions itself as a partner for enterprises to build online stores and deliver custom software solutions.

📋 Description

• Review, code, and process vendor and subcontractor invoices in Deltek • Match invoices to purchase orders, contracts, receiving documentation, and supporting records • Verify general ledger accounts, project numbers, phases, tasks, cost codes, and departments • Route invoices through approval workflows and follow up on outstanding approvals • Process employee expense reports and verify policy and documentation compliance • Prepare weekly payment runs, including ACH, checks, wires, and other electronic payments • Review vendor statements, respond to inquiries, and resolve invoice and payment discrepancies • Maintain accurate vendor records, including W-9 forms, payment information, and insurance documentation • Support new-vendor setup and independently verify vendor banking-information change requests • Monitor accounts payable aging and identify past-due invoices, credits, duplicate payments, and unusual items • Provide accurate information about upcoming payment obligations for cash-flow planning • Prepare accounts payable accruals and support monthly accounting close • Reconcile accounts payable subledger activity to the general ledger • Assist with year-end Form 1099 preparation and reporting • Provide documentation and support for financial audits, project audits, and compliance reviews • Collaborate with project managers, accounting, procurement, and operations teams • Identify and help implement improvements to accounts payable procedures, workflows, and internal controls • Complete assigned tasks and deliverables on time and on budget • Perform other accounting and administrative responsibilities assigned by the Controller • Report directly to the Controller

🎯 Requirements

• Hands-on experience with Deltek Vantagepoint or Deltek Vision accounting software is required • At least three years of accounts payable or related accounting experience • Working knowledge of general ledger coding, project accounting, and month-end close procedures • Experience processing a high volume of invoices while maintaining accuracy and meeting deadlines • Proficiency with Microsoft Excel, Outlook, and other Microsoft 365 applications • Strong attention to detail, organization, problem-solving, and follow-through • Strong written and verbal communication skills • Ability to handle confidential financial and vendor information professionally • Ability to work independently while collaborating effectively with employees, project managers, and vendors • Associate or bachelor's degree in accounting, finance, business administration, or a related field • Accounts payable experience in engineering, construction, data centers, systems integration, government contracting, or another project-based organization • Experience with purchase orders, subcontractor invoices, project cost coding, reimbursable expenses, and approval workflows • Familiarity with Form 1099 reporting and vendor compliance requirements • Experience supporting multiple projects, departments, or legal entities • Must be located near a major US airport • Valid REAL ID or acceptable alternative, such as a passport, is required for business travel effective May 7, 2025

🏖️ Benefits

• Choice of comprehensive medical plans, including two PPO-style plans and an HDHP with HSA option • Dental and vision plans • Medical, dental, and vision benefits extended to spouse/domestic partner and dependent children up to age 26 • 401(k) with company match and self-directed brokerage account option • PTO, including additional paid time off during the last week of the year • Company-paid life insurance coverage for employees and eligible dependents • Short- and long-term disability coverage • AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment