Accounts Payable Supervisor

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $74.4k - $95.6k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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TopDog Law

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2019

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

TopDog Law is a national marketing network and personal injury law firm brand that connects injured individuals with local counsel across the United States. The organization (including Helm Law Group, LLC) focuses on accident and injury cases — car and truck accidents, medical malpractice, birth injuries, nursing home abuse, sexual abuse, slip-and-fall, workers' compensation, and wrongful death — offering free case reviews and contingency-fee representation. TopDog Law operates a network of partner firms licensed in different states, maintains multiple offices nationwide, and emphasizes client communication, advertising-driven outreach, and connecting clients to local licensed attorneys.

📋 Description

• Supervise the day-to-day operations of the Accounts Payable function • Lead, coach, and develop AP team members while establishing clear expectations and accountability • Oversee timely and accurate processing of vendor invoices, expense reports, reimbursements, and payments • Review invoices for documentation, coding, approvals, and policy compliance • Ensure invoices are coded to appropriate general ledger accounts, departments, entities, and cost centers • Manage payment runs and ensure vendors are paid accurately and on schedule • Monitor AP aging and address past-due invoices, discrepancies, and outstanding items • Research and resolve vendor inquiries, payment discrepancies, duplicate invoices, and billing issues • Maintain vendor and internal stakeholder relationships to resolve AP issues • Partner with Accounting on month-end and year-end close processes • Assist with AP-related account reconciliations and resolve outstanding balances • Maintain and strengthen controls around invoice processing, approvals, vendor setup, and payment authorization • Review vendor onboarding and banking information to help prevent payment fraud and unauthorized changes • Identify opportunities to automate and streamline AP processes • Develop and maintain AP procedures, documentation, and workflow standards • Monitor team performance, workload, and turnaround times • Prepare and maintain AP reporting, including aging, payment activity, outstanding invoices, and relevant metrics • Partner with Procurement and department leaders to improve purchasing and invoice-management processes • Assist with audits by providing AP documentation, schedules, and supporting information • Ensure compliance with company policies, accounting standards, and applicable tax requirements • Support system implementations, process improvements, and Accounting/Finance projects • Identify process gaps and implement practical solutions that improve accuracy and efficiency

🎯 Requirements

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred • 5+ years of experience in Accounts Payable, Accounting, or a closely related function • 2+ years of supervisory or team leadership experience preferred • Strong understanding of full-cycle Accounts Payable processes • Experience managing invoice processing, vendor payments, expense reimbursements, and AP reconciliations • Strong understanding of general ledger coding and basic accounting principles • Experience with accounting/ERP systems and AP automation platforms • Advanced proficiency with Excel or Google Sheets, including the ability to analyze and organize financial data • Strong understanding of internal controls and payment authorization processes • Experience identifying and resolving invoice discrepancies, vendor issues, and payment exceptions • Strong organizational skills with exceptional attention to detail and accuracy • Ability to manage multiple priorities and meet deadlines in a high-volume environment • Strong communication and interpersonal skills with the ability to work effectively across departments • Demonstrated ability to coach, develop, and hold team members accountable • Comfortable working independently and taking ownership of problems through resolution • Ability to identify inefficiencies and recommend practical process improvements • Experience in a high-growth, multi-entity, or multi-state organization is a plus • Experience within a law firm, professional services organization, or similarly complex environment is a plus

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • 401(k) with company match • HSA • Life insurance • Disability coverage • Paid time off • Parental leave • Fully remote work arrangement