Accounts Payable Coordinator

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📝 Accounts Payable

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Renovo Solutions

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2009

🏥 Healthcare

☁️ SaaS

💰 Private equity on 2022-02

Healthcare • SaaS

Renovo Solutions is a company that provides healthcare and life sciences asset management and technology management services. They offer Healthcare Technology Management (HTM) services including clinical engineering, clinical asset management, cybersecurity, technology solutions (with branded tools RENOVOLive® and RENOVOSecure), staffing, and consulting. In life sciences they provide laboratory asset management, lab operations & compliance, technology & IT services, lab relocation services, and lab sustainability practices. The company emphasizes improving equipment uptime, regulatory compliance, and operational efficiency, and reports managing over 2. 1 million assets. Headquarters in Irvine, CA, with customer service and equipment service phone numbers listed.

📋 Description

• Run the purchase order and invoice cycle for the Enterprise Laboratory Instrument Services (ELIS) program • Raise and issue purchase orders from approved requisitions with correct vendor, price, coding, cost centre and asset reference • Confirm purchase orders match quotes and contract prices before issuing • Maintain open purchase order status and close completed orders • Chase purchase orders stalled in approval or at the vendor • Match invoices to purchase orders and receipts, and investigate discrepancies • Confirm evidence that work was performed and documented before approving invoices • Route invoices to sites for work confirmation where evidence is not in the system of record • Process approved invoices for payment to agreed terms and track payment performance • Hold and query invoices that do not meet standards, recording the reason • Resolve price, quantity and scope discrepancies with vendors • Process credits, rebills and corrections and confirm completion • Escalate contract or price discrepancies to the Sourcing Coordinator • Escalate recurring vendor invoicing issues to the Director • Reconcile work order completion data against invoices with Master Data Analysts • Reconcile open purchase order and accrual positions at period end • Provide spend, commitment and payment data for budgets, client reporting and audits • Flag spend outside the entitlement position for investigation • Maintain segregation of duties and traceable requisition-to-payment records • Support internal and client audits • Escort and host OEM and third-party personnel when present at client sites • Confirm third-party induction, badging, site access and safety compliance • Confirm authorised work and complete service records before third parties leave site • Escalate unannounced arrivals or work outside authorised scope

🎯 Requirements

• 2+ years of experience in accounts payable, purchase order processing or a comparable transactional finance role • Demonstrated experience matching invoice to purchase order and receipt, and investigating mismatches • Experience resolving invoice and pricing disputes directly with vendors • Strong spreadsheet capability including lookup and reconciliation techniques • Experience with an enterprise resource planning or purchasing platform • Experience with a CMMS as a source of work order evidence preferred • Comfortable holding an invoice and explaining why under pressure to clear a backlog • Experience in a regulated or technical service environment preferred • Associate or Bachelor’s degree in finance, business or accounting preferred • Equivalent experience considered • Training in GxP, data integrity and financial control provided or required • Must follow Renovo safety policies, procedures, and injury and illness prevention expectations • Must follow applicable customer site safety requirements, OSHA guidelines, and laboratory or facility-specific procedures • Must complete required safety training assignments on time • Must maintain segregation of duties between requisition, approval and payment • Must meet client procurement policy and Renovo financial control requirements

🏖️ Benefits

• Opportunities for employees to grow within the company • Ongoing training • Mentorship programs • Supportive work environment • Promotion from within • Training in GxP, data integrity and financial control provided or required • Purchasing platform and CMMS training provided after hire • Approximately 5% travel for training and program meetings