Receiving – Procurement Coordinator

Job not on LinkedIn

🔥 5 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🛒 Procurement

🦅 H1B Visa Sponsor

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👻 Ghost score 10%

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SoftBank Robotics America

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2012

🏥 Healthcare

🏨 Hospitality

📦 Logistics

Healthcare • Hospitality • Logistics

SoftBank Robotics America is the North American arm of SoftBank Robotics Group, the world's largest autonomous robot integrator. The company focuses on enterprise-scale robotics adoption, transforming how organizations automate their operations and work alongside robots. SoftBank Robotics America provides a comprehensive robotic automation program, supporting businesses from initial deployment to routine maintenance, resulting in significant labor cost savings and improved operational efficiency. Their innovative solutions offer real business value by automating tasks, thereby allowing human talent to focus on more strategic activities. Specializing in automation for various industries such as healthcare, hospitality, and commercial cleaning, they leverage their proprietary platform SBR Connect to monitor fleet activity and inform data-driven decisions, maximizing efficiency and success in automation initiatives.

📋 Description

• Coordinate purchase requests and purchase orders from initial request through delivery and closeout • Obtain and compare supplier quotes based on pricing, availability, lead times, freight, and business requirements • Confirm specifications, quantities, delivery requirements, and project or cost-center information with internal stakeholders • Communicate with suppliers regarding pricing, order confirmations, availability, lead times, shipment status, and delivery schedules • Track open purchase orders and expedite critical materials to support project and operational timelines • Identify and escalate shortages, backorders, supplier delays, and other purchasing risks • Maintain accurate vendor, purchasing, order, receiving, shipment, and material tracking records • Coordinate receipt of equipment, materials, components, and supplies across facilities, project sites, customer locations, and other designated locations • Verify incoming deliveries against purchase orders, packing slips, shipping documentation, and internal records • Resolve discrepancies involving quantities, incorrect items, damaged shipments, missing materials, or incomplete documentation • Coordinate with vendors, carriers, site personnel, and internal teams to resolve delivery or receiving issues • Provide visibility into open purchase orders, expected deliveries, backorders, received materials, and outstanding issues • Support inventory and asset tracking, including reconciliation of physical materials against system records • Support purchase order and invoice reconciliation, including three-way matching and verification of quantities, pricing, freight, and charges • Partner with Finance/Accounts Payable and internal requestors to resolve invoice, coding, or documentation discrepancies • Coordinate across Operations, Engineering, Deployment, Project Management, Logistics, Finance, and external suppliers • Identify opportunities to improve procurement, receiving, tracking, reconciliation, workflows, procedures, trackers, and reporting tools • Support scalable procurement and receiving processes as SBRA's operations and project portfolio grow

🎯 Requirements

• 5+ years of experience in procurement, purchasing, receiving, materials coordination, inventory, logistics, supply chain, or a related operational function • Experience creating, processing, or tracking purchase orders and coordinating directly with suppliers or vendors • Working knowledge of receiving processes, including reconciling deliveries against purchase orders and shipping documentation • Experience tracking orders, lead times, deliveries, and resolving purchasing or receiving discrepancies • Proficiency with Microsoft Excel, including sorting, filtering, lookups, pivot tables, and maintaining detailed tracking spreadsheets • Experience working with ERP, procurement, purchasing, inventory, or supply chain management systems • Strong attention to detail and commitment to maintaining accurate records • Strong organizational and time-management skills with the ability to manage multiple orders, vendors, deadlines, and priorities simultaneously • Effective written and verbal communication skills with the ability to coordinate across internal teams and external suppliers • Ability to identify issues, investigate discrepancies, and drive timely resolution • Comfortable working independently in a dynamic, fast-paced environment where priorities and processes may evolve • Experience supporting procurement or materials coordination within robotics, automation, technology hardware, construction, manufacturing, engineering, field deployment, or another equipment-intensive environment preferred • Experience coordinating materials, equipment, or components across multiple locations or project sites preferred • Familiarity with RFQs, supplier quote comparisons, order expediting, and basic supplier performance tracking preferred • Experience with purchase-to-pay processes, three-way matching, invoice reconciliation, or Accounts Payable coordination preferred • Experience with inventory, asset, equipment, or serialized component tracking preferred • Familiarity with returns, RMAs, warranty claims, or supplier corrective actions preferred • Associate's or bachelor's degree in Supply Chain Management, Business, Operations, Logistics, or a related field preferred; equivalent relevant professional experience will also be considered

🏖️ Benefits

• Medical, dental, and vision coverage • Paid time off and company holidays • Retirement savings programs • 401k matching program • Performance-based bonus opportunities • Professional development and leadership growth opportunities • Occasional travel to company facilities, project sites, supplier locations, or other operational locations may be required