Stock Administration Lead

Job not on LinkedIn

🔥 21 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

🖥️ Administration

👻 Ghost score 10%

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Soluna

WebsiteLinkedInAll Job Openings

201 - 500 employees

🏭 Manufacturing

💼 Consulting

⚡ Energy

Manufacturing • Consulting • Energy

Soluna is a Shanghai-based maker of home energy storage systems and solar battery power banks. The company designs and manufactures modular battery banks (S4, S8, S12) that store solar energy for residential use, provide backup power during outages, and enable grid-export of excess generation. Soluna emphasizes safety features, intelligent power management, and high round-trip efficiency to reduce utility costs and support off-grid or grid-tied solar systems.

📋 Description

• Own equity plan administration across Soluna's 2021 and 2023 Stock Incentive Plans, including RSU grants, restricted stock awards, and stock option processing • Administer and maintain the equity management platform, ensuring grant data, vesting schedules, and participant records are accurate and audit-ready • Build and document scalable processes for grant approvals, equity onboarding, and participant education • Lead the transfer agent transition from vendor evaluation and selection through data migration, legal coordination, and shareholder communications • Serve as primary contact with the transfer agent for shareholder recordkeeping, DTC activity, and registered holder communications • Evaluate equity technology upgrades to improve participant experience and reduce manual work • Develop understanding of the capital table and provide inputs for EPS and diluted EPS calculations • Provide backup support for stock issuances including ATM, SEPA, and warrants • Manage Section 16 compliance, including preparing and filing Form 4s and maintaining the insider trading window calendar • Coordinate with outside counsel, CFO, CAO, and Financial Reporting Manager on proxy statement equity disclosures • Partner with Payroll and Tax on income reporting for equity award vesting and exercises • Monitor SEC rules, Nasdaq listing standards, and ASC 718 requirements • Partner with Finance, Legal, and the Board on equity programs and serve as the internal equity subject matter expert

🎯 Requirements

• 6+ years of stock plan administration experience at a public company, with direct ownership of day-to-day plan operations • Certified Equity Professional (CEP) designation, Level 2 or Level 3 • Hands-on experience managing a transfer agent relationship • Deep familiarity with Section 16 / Form 4 filing obligations and insider trading policy administration • Proficiency with a major modern equity management platform (Shareworks, Equity Edge Online, Carta, or equivalent) • Subject matter expertise in ASC 718 and the tax implications of equity awards • Strong judgment and discretion when handling material non-public information • Power user of AI tools Claude and/or Gemini to create efficiencies and internal tools • Exceptional attention to detail and ability to manage competing deadlines • Preferred: experience leading or supporting a transfer agent transition • Preferred: background at a scaling tech company • Preferred: experience with a plan amendment, restatement, or S-8 registration • Preferred: familiarity with dynamic share pool structures or evergreen equity plan mechanics

🏖️ Benefits

• Diverse, driven team environment • Employee development opportunities • Employee voice and participation in company mission • Fully remote work

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