Proposal Manager

🕒 June 18

☕ Washington – Remote

☕ Washington – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

👻 Ghost score 45%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Spear AI

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

💼 Consulting

🏭 Manufacturing

🎖️ Defense

💰 $2.3M Seed Round - Spear AI on 2025-07

Consulting • Manufacturing • Defense

Spear AI is a veteran-led company that builds AI-enabled maritime sensing, edge computing, and simulation solutions to accelerate mission success for maritime and defense operations. Its Horizon AI Platform provides purpose-built data ingestion, labeling, storage, and real-time AI analysis for edge maritime sensors and platforms. Forerunner is an edge AI system for real-time sensor fusion and AI-driven threat assessment; Maritime Sensors are affordable, maintainable devices designed for sea operations; and Omega and Defense Futures simulators enable reinforcement-learning tactics development, multi-agent simulation, wargaming, and operational planning.

📋 Description

• Lead and own the full proposal lifecycle from pursuit kickoff through final submission, managing both the process and the writing — including timelines, reviews, and team coordination to ensure compliant, high-quality submissions every time. • Manage multiple concurrent proposal efforts across a wide range of government solicitations, including RFPs, RFIs, White Papers, Grants, BAAs, Task Orders, IDIQ contracts, OTAs, and SBIR/STTR programs. • Ensure strict compliance with procurement regulations including FAR, DFARS, GSA schedules, and GWACs throughout every submission. • Research and identify strategic government opportunities aligned with Spear AI's business objectives, staying ahead of the pipeline. • Develop deep knowledge of Spear AI's products and capabilities to independently draft compelling technical and operational content for proposals and white papers. • Partner with stakeholders — building trust, learning each team's story, and translating expert input into persuasive proposal content. • Interview subject matter experts and synthesize their knowledge into clear, tailored narratives, connecting the dots across inputs rather than waiting for others to fill in the blanks. • Manage collaborative proposal efforts with prime contractors and subcontractors, ensuring strategic alignment throughout. • Continuously refine and optimize Spear AI's proposal development processes and best practices to improve competitiveness and increase monthly output.

🎯 Requirements

• Bachelor's degree from an accredited institution. • 4+ years of experience managing local, state, and federal government proposals. • Extensive knowledge of government procurement processes and contract vehicles, including RFP, RFI, RFQ, SBIR/STTR, IDIQ, GWAC, BAA, OTA, and CRADA. • Deep familiarity with regulatory frameworks including FAR and DFARS. • Proven ability to simultaneously manage multiple proposal submissions and consistently meet deadlines. • Expertise in proposal writing and editing, including structuring narratives that connect technical expertise to evaluation criteria. • Strong stakeholder partnership and interviewing skills — you know how to earn trust, ask the right questions, and translate expert input into compelling prose. • Excellent written and verbal communication skills with the ability to clearly articulate complex technical ideas to a range of audiences.

🏖️ Benefits

• Unlimited PTO — Take the time you need to recharge and maintain work-life balance. • Dedicated sick time — Your health and well-being come first. • Comprehensive health and benefits – Medical, dental, and vision coverage to keep you and your family protected. • 11 Paid Holidays — Enjoy time off throughout the year to celebrate and spend time with loved ones. • Professional development — Educational opportunities and resources to help you grow your skills and advance your career. • Collaborative environment — Work directly with leadership in our flat organizational structure, where your ideas and contributions matter. • Mission-driven work — Contribute to projects that directly support national security and make a real-world impact. • Growth opportunities — Join us during an exciting expansion phase where you can help shape our future. • 401(k) with company match. • Relocation assistance (position dependent). • Referral bonuses. • Performance bonuses. • Life insurance and disability coverage. • Technology home office setup stipend. • Professional certification reimbursement (position dependent).