Vendor Relations Accounts Payable Specialist

Job not on LinkedIn

🔥 16 hours ago

🍂 Massachusetts – Remote

🍂 Massachusetts – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📝 Accounts Payable

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staples Promotional Products

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📣 Marketing

🛍️ eCommerce

🛒 Retail

Marketing • eCommerce • Retail

Staples Promotional Products is a company that specializes in providing customized promotional merchandise to enhance brand identity and marketing efforts. They offer a wide range of products, including custom apparel, drinkware, electronics, bags, office essentials, and more. By helping businesses to personalize items such as apparel and tech accessories, Staples Promotional Products enables organizations to create a strong brand presence and foster customer engagement. With their 24-hour production service, they cater to urgent promotional needs and focus on quality, upfront pricing, and customer satisfaction. Staples Promotional Products aims to build brand love and deliver effective promotional solutions to businesses globally.

📋 Description

• Perform complex accounts payable processes and transactions across multiple source systems • Reconcile and verify invoices, deductions, paybacks, purchases, inventory, receipts, and adjustments for accuracy • Process invoices to appropriate ledger accounts and cross-reference purchase orders • Identify missing information, verify delivery of goods or services, and adjust for returns • Investigate vendor issues, identify root causes, and educate partners to reduce future disputes • Monitor vendor debit balances and participate in monthly merchant meetings focused on collections and accounts payable issues • Manage special-priority vendors and facilitate conference calls to resolve concerns • Research, resolve, and process expense invoice exceptions for purchase order and non-purchase order activity in ePAS/Coupa • Research and correct aged invoices, aged credits, and vendor credit memos • Support merger and acquisition payables integration and offshore operations through quality-control and audit checks • Assist with internal check-processing reconciliations • Meet performance targets and contribute to continuous improvement efforts • Partner with Merchandising, Supplier Relationship Managers, and Distribution and Fulfillment teams

🎯 Requirements

• 2+ years of experience with a comprehensive understanding of accounts payable processes • 2+ years of experience with accounts payable systems and complex invoice-processing workflows • 2+ years of intermediate Microsoft Excel skills and proficiency with Microsoft Office • 1–2 years of experience with Oracle Systems • Understanding of basic accounting processes • Demonstrated analytical and problem-solving skills • Ability to manage multiple tasks and meet deadlines • Strong customer-service mindset and ability to build productive relationships with vendors and internal business partners • Advanced attention to detail and ability to analyze transactions, identify discrepancies, and resolve complex issues • Clear written and verbal communication skills, including confidence leading discussions with cross-functional partners • Strong organization and time-management skills • Proactive, accountable approach to problem solving, quality control, and continuous process improvement • Preferred: Experience with ePAS/Coupa or similar purchase order and expense invoice-processing platforms • Preferred: Experience with vendor reconciliations, debit balances, settlements, deductions, paybacks, and credit memos • Preferred: Experience supporting payables integrations, offshore operations, quality-control reviews, or audit checks

🏖️ Benefits

• Inclusive culture with associate-led Business Resource Groups • Flexible PTO (14 days) • Holiday Schedule (7 observed paid holidays) • Online and Retail Discounts • Company Match 401(k) • Physical and Mental Health Wellness programs