Grants & Contracts Specialist – Pre-Award Team

🔥 45 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $87k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

👻 Ghost score 0%

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Stony Brook University

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1957

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Stony Brook University is an internationally recognized public research university in New York that provides undergraduate, graduate, health sciences, and continuing education across more than 300 fields of study. It combines a strong emphasis on research and innovation—home to numerous research centers, partnerships (including Brookhaven National Lab), and thousands of faculty inventions—with a vibrant campus life and broad student services. Stony Brook serves as an affordable flagship public institution focused on academic excellence, discovery, and community impact.

📋 Description

• Provide pre-award administrative assistance, guidance, and oversight for faculty and administrators seeking external funding • Review and submit proposals accurately and on time according to laws, sponsor guidelines, and University policies • Ensure proposals, Just-in-Time materials, post-submission materials, and pre-award negotiations meet sponsor requirements and regulatory standards • Consult managerial staff regarding exceptions to University policy, including cost sharing, facilities, and administrative rates • Direct, train, and assist faculty and administrators with proposal development, budgeting, sponsor terms, and University procedures • Obtain required clearances and authorizations before submission • Review solicitation and award terms and collaborate on negotiations for complex and non-standard proposals • Facilitate agreements, including subcontracts, clinical trials, and state agreements • Analyze funding announcements, sponsor submission procedures, and electronic research processes • Maintain knowledge of laws, regulations, policies, and procedures governing grants and cooperative agreements • Serve as liaison between Principal Investigators and sponsors and represent the University in authorized negotiations • Administer institutional grant transfers and coordinate with incoming faculty and campus offices • Guide development of project budgets, including Just-in-Time budgets, fringe benefits, and facilities/administrative costs • Manage institutional cost-sharing and matching costs with accurate proposal documentation • Determine whether proposals require Stony Brook Foundation or Research Foundation submission • Contribute to workflow, business process, and policy improvements • Train new pre-award staff and develop or present training materials • Participate in Huron Click Grants/MyResearch training • Attend grant administration workshops and conferences • Support OSP committees, website presence, and communications strategies • Provide backup administrative support to team members • Perform other assigned duties

🎯 Requirements

• Bachelor’s degree (foreign equivalent or higher) and a minimum of two (2) years of full-time Sponsored Program/Research Administration experience • In lieu of a Bachelor’s degree, a combination of higher education and Research Administration experience equaling four (4) full-time years may be considered • Demonstrated knowledge of federal, state, and university/non-profit rules and regulations governing administrative aspects of grants and contracts • Comprehensive knowledge of federal grant and contract regulations, including Uniform Guidance, NIH, NSF, DOD, DOE, and USDA • Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, and Cayuse • Experience developing or analyzing grant budgets • Experience managing grant application processes • Experience interpreting and applying policies from multiple levels of authority • Customer service experience • Experience with Pre- and/or Post-Award Management in a government, non-profit, and/or academic setting • Experience effectively multitasking in a fast-paced, deadline-driven environment with a high degree of accuracy and organization • Strong organizational and time management skills with exceptional attention to detail • Ability to thrive in a busy, high-volume, deadline-driven work team environment • Strong communication skills and superior customer service orientation • Outstanding written, verbal, and interpersonal communication skills • Ability to work independently and in a team-based environment • Ability to interact collaboratively with a diverse constituent population • Ability to meet deadlines • U.S. citizen, lawful permanent resident, or other protected individual under 8 U.S.C. Sec. 1324b(a)(3) • Resume/CV and cover letter required • Must be able to work without employer sponsorship for a work visa

🏖️ Benefits

• Hybrid, alternative workplace arrangements/telework may be eligible • Training through workshops and conferences geared toward honing grant administration skills • Full-time regular appointment • Inclusive learning and working environment • Disability-related accommodations available • Total rewards offered by SUNY Research Foundation