Administrative Assistant, Real Estate

🕒 June 25

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Talent Hackers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2024

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Talent Hackers is a remote-focused recruiting and staffing company that sources, vets, and places full-time remote professionals from regions like Nigeria and South America for companies worldwide. They provide end-to-end hiring services — job scoping, candidate screening, HR, onboarding, compliance, and a replacement guarantee — at flat, all-in rates significantly below comparable North American hires. Talent Hackers serves B2B clients including startups, marketing agencies, e-commerce, finance, and healthcare teams seeking dedicated, timezone-aligned talent for roles in marketing, design, operations, finance, and development.

📋 Description

• Monitor multiple inboxes to triage and respond to client questions and concerns • Check plans and project documents for issues and escalate as needed • Assist with phone outreach and triaging various calls to the office • Work with brokers to collect and verify diligence items efficiently • Perform ad hoc payment, invoice management, file management, etc • Manage a calendar including scheduling, meetings, and travel arrangements • Serve as a contact between employees, clients, and external partners / vendors • Prepare/ edit correspondence, communications, presentations, reports, and other docs • Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items • Perform other ad-hoc tasks with limited instruction as needed • Assist with project management and KPI tracking tasks • Create SOP documents for various processes and update over time • Assist with personal tasks as needed

🎯 Requirements

• 3+ years experience in an admin role in a real estate setting • Strong (C-level) verbal and written English communication skills • 2+ years experience with project management-related tasks and tools • Basic - intermediate skills with Excel / Google Sheets • Strong organizational and planning skills with an entrepreneurial mindset • Excellent time management skills and ability to multitask and prioritize • Familiarity with Slack and Zoom for internal team coordination / communication • Ability to work full-time CST